Grants and Reporting Manager

Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IRC Yemen Country program was established in 2012 and is currently implementing Health, Nutrition, Environmental Health (WASH), Economic Recovery and Development, Women’s Protection and Empowerment and Education programming across eight governorates. The IRC Yemen Country Program operates from its Country Office in Sana’a and its main Field Office in Aden. Other subfield offices include Abyan, Hodeida and Al Dhale’e, with the Al Dhale’e office covering Lahj and Shabwah. The FY20 portfolio is approximately $29 million with potential for expansion in FY20 and includes diverse donors.

Scope of Work:

Reporting to the Sr. Grants & Accountability Coordinator, the role focuses on coordinating grants management and reporting processes, ensuring donor compliance, working in collaboration with other Grants department staff to produce high-quality and timely narrative donor reporting and conducting staff capacity building on grants and reporting. The Grants and Reporting Manager will be responsible for providing program and support teams with general grants management support and advise on donor compliance and IRC regulations to ensure grants are implemented on-track, on-time, and on-budget. This position is ideal for a self-motivated and enthusiastic team player with strong grants experience who can produce quality deliverables within a limited time-period.

Key Responsibilities:

Grant Reporting:

·Manage all grant reporting to ensure timely delivery of high-quality reports for donors that meet donor and IRC requirements, coordinating closely with program managers and coordinators for inputs

·Ensure quality information management related to reporting by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grant Unit tools

·Alongside the finance team, assist program technical leads and operations staff with understanding the financial reporting requirements of their grants

Grants Management:

·Ensure grants or contracts are well administered and that program and support teams are fully informed of relevant donor regulations and IRC procedures to support on-track, on-time, and on-budget implementation

·Coordinate regular grant monitoring, using appropriate grant management tools and through facilitation and support of regular Grant Review, Opening, and Closing Meetings

·Oversee a comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed

·Maintain a broad and deep understanding of relevant donor policies, regulations and procedures

·Support program staff in grant revisions, modifications, no-cost extensions, or budget realignments

·Provide support to the Sr. Grants & Accountability Coordinator, Deputy Director of Programs (DDP), and/or Country Director in liaison or representation to donors, tracking key donor correspondence

·Ensure effective channels of internal and external communications relating to grants are established and respected, confirming senior management and technical leads understand donor communication protocols and provide copies of correspondence for files

·Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions

·Liaise with IRC HQ in NY and London about specific compliance issues, clearly communicating issues to relevant colleagues

Capacity Building:

·Conduct ongoing capacity strengthening of staff in report writing, editing and critical analysis

·Provide capacity building for staff in grants management, spending tracking, and compliance

·Support training to program staff related to IRC and donor regulations and processes for visibility and communications