2173 Portfolio Manager - Local Democracy and Social Inclusion
Duties and Responsibilities
- Provide overall coordination and take overall management responsibility and accountability for successful implementation of the portfolio project’s activities in line with AWPs;
- Providing support to the Portfolio Manager – Inclusive Political Processes and Civic Participation in generating new project ideas and coordinating activities with other portfolios in the Good Governance cluster;
- Manage project activities to deliver intended outputs and achieve desirable impact of the projects applying programming tools and policies in line with the UN Results Based Management Approach;
- Implement the Visibility strategy and communication plan in line UNDP visibility guidelines and donor requirements;
- Provide assistance to partners (national institutions, CSOs and local governments) in the promotion and visibility activities for the portfolio of projects and in line with donor requirements;
- Ensure close collaboration, interaction, experience sharing and synergies with other UNDP Country Offices as well as other similar interventions of other UN agencies and donors, with purpose to maximize the impact and the efficient use of resources;
- Identification of relevant in-country stakeholders and convene regular meetings of the committees or other bodies necessary for project implementation and other key consultations;
- Identification and documentation of partnership opportunities with various stakeholders during national implementation of the project activities;
- Liaise with the local governments, relevant ministries, CSOs, and other relevant institutions to collect, analyse and disseminate information relevant to the projects;
- Ensure that all project-related issues and risks are identified and reported in a timely manner and suggest corrective measures;
- Provide direction and guidance to the consultants engaged and responsible parties where applicable;
- Contribute towards creating opportunities for expansion of the current projects.
- Contribute to the development of pipeline initiatives primarily under the themes covered by the projects.
- Manage project implementation based on UNDP best practices;
- Provide guidance and technical advice to in-country project team and project counterparts;
- Conduct staff performance reviews in accordance with UNDP rules, regulations and procedures ensuring full understanding of all aspects of the project;
- Oversee the work of the Project Associates, external consultants, and contracted companies, including guidance, problem solving and advisory role when and if necessary;
- Manage financial allocations and approve expenditures per authority delegated and ensure timely payments in accordance with UNDP rules and regulations;
- Monitor and analyses project progress using applicable monitoring & evaluation and risk management tools in PeopleSoft system (ATLAS);
- Ensures the existence and implementation of successful quality assurance for the project’s financial, procurement and administrative processes to attain the project goals and desired impact in line with prevailing UNDP rules and regulations as well as in line with the project timelines;
- Manage the project risks; inform the Project Board on emerging issues and risks update the issue and risk status by maintaining the project logs in Atlas;
- By providing inputs to the UNDP Technical Advisor, ensures that the reporting to donor is prepared timely and the reports are meeting the standards;
- Participate in UNDP programme-level committees and working groups;
- Complies with security and safety requirements and regulations and ensure the same are respected by all project personnel.
- Ensure Gender is effectively mainstreamed throughout the projects’ activities, work plans, budgets, reports, research, analyses and, where specifically relevant, analyzed in detail;
- Ensure Gender equality is mainstreamed throughout portfolio team, consultants and staff management activities;
- In coordination with the CO Gender mainstreaming focal point, support local governments and CSOs to mainstream gender equality;
- Coordinate with Gender mainstreaming focal point to Ensure knowledge on gender equality is incorporated in programme knowledge management activities and products.
- Maintain good cooperation and coordination between national counterparts, projects’ partners and other stakeholders;
- Maintain regular contacts with beneficiaries to ensure relevance and quality of projects’ outputs;
- Establish record with contacts, pursue networking and information sharing and follow up on partnership related issues;
- Support the partnerships and advocacy activities agreed by the UNDP office in the area/sector covered by the project;
- Develop pipeline initiatives under the themes covered by the portfolio.
- Provide policy advice on issues within the portfolio’s scope;
- Regular exchange of information/experience with other project and portfolio teams, cross-learning and sharing results and good practices;
- Sharing knowledge and experiences related to the replication of the model for transparent funds disbursement for CSO;
- Ensure that the portfolio has the required communication package;
- Prepare communication materials for dissemination inside and outside the UNDP;
- Capture lessons learnt;
- Participate in internal meetings;
- Participate in training events and communities of practice;
- Facilitate portfolio team’s learning and knowledge sharing;
- Participate in UN Theme Group and other sectoral groups’ work, as required;
- Performing other duties as required.
- Develop systems and procedures for partner local governments for the disbursement of funds;
- Ensure continuous and accurate monitoring of the status of Project activities;
- Travel regularly to partner local governments for individual meetings, events, focus group meetings and program related activities/trainings to ensure effective relations with partner local governments throughout the project intervention;
- Support implementation of the project activities, including the evaluation of CSO project proposals in public calls for CSOs in partner local governments;
- Provide quality advisory services for local governments and/or CSO for successful cooperation and knowledge building in local communities;
- Monitor and analyses overall grant scheme progress and distribution in local governments;
- Present findings on grant scheme implementation in suitable format for internal/external use;
- Closely coordinate with the Regional Programme Manager for the ReLOaD 2 project ensuring project activities are aligned with a regional workplan and activities in other participating WB countries;
- Analyze overall grant scheme progress and distribution in local governments;
- Present findings on grant scheme implementation in suitable format for internal/external use;
- Participate in joint coordination meetings of the ReLOaD 2.
- Project outputs delivered in accordance with expected quality, time and cost;
- Regular exchange of information and dialogue with representatives of national and local assemblies, relevant ministries, other stakeholders and beneficiaries;
- Reports and Annual Workplans developed on time in line with quality standards;
- Project administered in UNDP Software ATLAS;
- Resource mobilization support to Programme Analyst for Good Governance provided;
- Lessons learnt compiled and knowledge codified;
- Effective management of the Project Team.
- Good application of Results-Based Management;
- Good communication, coordination and facilitation skills;
- Consistently ensures timeliness and quality of project work;
- Establishes lasting relationships and substantive dialogue with clients;
- Treats all people fairly without favoritism;
- Strong oral and written communication skills;
- Demonstrates strong negotiation skills;
- Team player who facilitates and encourages open communication in the team;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Demonstrates integrity by modeling ethical standards;
- MSP training and certification would be an asset.
Required Skills and Experience
- MA or equivalent in the field of public administration, law, economics, political sciences, other social sciences, or other related areas.
- Minimum 7 years of relevant professional experience in the field of public administration, preferably in a multilateral development context;
- Experience in coordinating complex projects/processes that included extensive communication, coordination and facilitation requirements;
- Experience of cooperation with CSOs on the activities related to social inclusion and support to vulnerable groups, particularly most disadvantaged as Roma, people with disabilities, etc.
- Experience in partnership building at national, regional and local level;
- Previous experience with an international public and/or private sector organization is a basic requisite, while experience with complex UN and/or UNDP programmes would be considered as an asset.
- Excellent understanding of Serbia's political, institutional, and socio-economic situation;
- Thorough knowledge of the national institutional and legal framework and public sector policy implementation processes;
- Excellent understanding of social contracting mechanisms and sustainable funding for CSOs;
- Good understanding of Serbia’s EU accession requirements in the field especially with regards to social inclusion and civil society role.
- Proven leadership skills, ability to organize and motivate team, deliver when working under pressure and within changing circumstances;
- Excellent writing/reporting and presentation skills;
- Excellent interpersonal, networking and team building skills.
- Excellent knowledge of written and spoken English and Serbian.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
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