Côte d'ivoire (Cote d'Ivoire)
Management Sciences for Health (MSH) is seeking a Grants Manager for a potential USAID-funded new malaria activity in Cote d’Ivoire.
This position is subject to project award and funding.
Under the supervision of the Finance and Administration Director, the Grants Manager is responsible for the overall coordination, oversight and day-to-day management of project grants. S/he serves as the local contact for regular communication with implementing grantees. The Grants Manager will be aware of, and adhere to, MSH’s procurement integrity standards and any USAID requirements applicable to the activity being managed. S/he will participate in evaluating grant recipients’ progress and monitor, on an on-going basis, the performance of grantees with respect to the activities, reporting deliverables, and milestones agreed upon in their contract. S/he will work closely with administrative staff and technical advisors to facilitate the capacity-building of the grant recipients. S/he develops templates for solicitations and agreements as well as detailed procedures for the entire grants management cycle, including. Grants management procedures will be designed to ensure that NGOs, FBOs and CSOs are able to manage their grants efficiently and transparently in compliance with USAID regulations.
- Develop or adapt forms, manuals, templates, materials, and resources to be used for formulating, negotiation, executing, monitoring, and closing grants according to USAID regulations. Ensure that grants management procedures are designed so that NGOs, FBOs, and CSOs are able to manage their grants efficiently and transparently in compliance with USAID regulations
- Assist technical staff in formulating and negotiating specifications, objectives, and scopes of work for grantees. Collaborate with technical staff in designing/revising mechanisms to solicit applications (if applicable), award grants, negotiate terms of reference, and monitor and report on financial activities, as appropriate.
- Conduct workshops in proposal preparation and/or financial monitoring, as necessary.
- Document the process by which NGOs, FBOs and CSOs are selected for awards and notify applicants and other stakeholders of awards granted.
- Administer the grants according to criteria and guidelines set forth by USAID.
- Assist grantees with the development of work plans, monitoring progress, tracking expenses, preparing reports, and facilitating grantees’ compliance with the terms of their agreements. Work closely with the M&E team to ensure accuracy of results reported before funds are released.
- Ensure that grantees comply with all USAID reporting requirements.
- Monitor the grantees by visiting NGO or CSO field activities, as necessary, to assess performance and identify areas of weakness that require action on the part of the grantee or that require external technical assistance and follow up to ensure appropriate action is taken.
- Communicate findings to M&E team and assist with coordination of necessary actions to correct deficiencies or weaknesses in NGO or CSO performance.
- Assist with preparing and conducting workshops and individual technical assistance to grantees, as required.
- Ensure proper files and records are maintained for the grants management component of the project.
Prepares reports for submission to USAID, as necessary.
Diploma in Accounting or Business Studies required; Master’s Degree in related field preferred.
At least 5 years relevant experience in fund management, financial/operational systems, grants and program management preferred with international development organizations with global reach, not for profit organizations or other large non-governmental development partners.
Candidate must have a substantial history of implementing USAID-supported projects, including experience managing grants according to USAID regulations and procedures.
Past experience working with partners such as Ministries of Health.
Experience working with and providing technical assistance to NGOs and/or local organizations.
Excellent French speaking and writing skills are essential. Advanced English skills required.