Procurement Assistant

Baku

Organization: FAO - Food and Agriculture Organization of the United Nations
Location: Baku
Grade: Consultancy - Consultant - Contractors Agreement
Occupational Groups:
- Administrative support
- Procurement
- FEAZE
Closing Date: Closed

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FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
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Qualified female applicants and qualified nationals of non-and under-represented member countries are encouraged to apply.

Persons with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidence.
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Organizational Setting:

FAO Partnership and Liaison Office in Azerbaijan

Reports to:

Ms. Melek Cakmak, FAO Representative

Technical Focus

Under the direct supervision of Head/Representative of FAO Partnership and Liaison Office and in close coordination with the Deputy Head and Administrative Unit, the Procurement Assistant will perform the following tasks:

Tasks and responsibilities:

Assist procurement activities for Joint FAO-WFP coordination of Food Security Working Group;
Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: identification of potential suppliers , preparation of invitations to bid, bid summaries, purchase orders and/or contract, simple contractual amendments, renewals; obtain clarifications when necessary;
Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;
Review invoices of incoming goods, transportation services and custom’s clearance fees for accuracy; bring to the supervisor’s attention any discrepancies which may arise, prior to processing the payment;
Arrange the delivery of goods to their final destinations;
Report on the status of procurement actions;
File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts;
Run periodic reports, taking action as requested;
Ensure data input into systems as accurate;
Review with the supervisor problems and discrepancies related to assigned actions;
Perform other related duties as required

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements:

Minimum three years of experience on procurement. Experience with UN administrative policies and procedures will be plus
University degree in business administration, international relations, economics, procurement and other social sciences
Fluency in English and Azerbaijani while Russian will be considered as an asset
National of Azerbaijan or resident in the country with a work permit