FINANCE AND ADMIN ASSISTANT-EQUITY2 PROJECT

DUTIES AND RESPONSIBILITIES

Finance Support

· Prepare and maintain cash controls, reconciliation of bank statements, process invoices and maintain purchase order systems by the FTA financial policies.

· Ensure transactions are recorded and entered into the computerized accounting system in an accurate, timely and transparent manner

· Maintain the office petty cash and staff imprest systems

· Assist with preparation and consolidation of all projects under equity 2budgets

· Support particularly the equity 2 project teams in budget revision; financial reporting and other actions related.

Requisitions and Procurement

· Prepare requisitions for revenue for the facilitation of workshops and training sessions

· Prepare and facilitate requisitions for procurement of office assets and other office running costs

· Establish, maintain and update supplier’s database

· Regularly, maintain supplies database

· Facilitate travel requests for FTA consultants, board members and staff

Human Resources and Administrative Support

· Ensure all transport and travel issues are handled effectively

· Ensure the kitchen supplies are provided

· Maintain manual and computerized records of staff files

· Ensure annual renewal of licenses done on time

· Establish good relations with suppliers

· Provide answers to customers and answering calls

SKILLS AND EXPERIENCE

Qualifications

• A degree in Business Administration
• Certified accountancy qualification

Experience and Knowledge

• At least 3 years’ experience in a similar position developing and monitoring budgets for project management
• Knowledge of the local taxation laws and general accounting convention
• Knowledge of accounting software

Skills

• Excellent numeracy skills and attention to detail
• MS Office applications especially Word, Excel, Outlook and PowerPoint
• Excellent oral and written communication

An application form (CVs will not be accepted) can be found on the jobs and volunteering page of our website http://www.fairtradeafrica.net/about-us/jobs-and-volunteering/ Completed applications should be saved in the applicant’s name, and the position Finance and Admin Assistant-Equity 2

All applicants should state how they meet essential requirements of the post and include their email address, telephone contacts and three referees with contact details on the application form and email to recruitment@fairtradeafrica.net by 25 January 2021.

If you have any queries, please call +254202721930 and ask to speak to a member of the HR team. Qualified applicants will be subjected to background checks as a condition of employment.