Grants Management Officer - Partnership

Grants Management Officer - Partnership

Sana’a

Who are we?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

DRC has been operating in the Middle East (ME) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Yemen, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman.

DRC Yemen’s response

Danish Refugee Council (DRC) has been operating in Yemen since 2008 using a protection of human rights framework. DRC initially worked in Yemen with mixed migrants coming from the Horn of Africa who are displaced by conflict and drought. Since then, DRC expanded its sectors of intervention and is now providing humanitarian assistance in nineteen governorates throughout the country. Current programme sectors include protection, food security & livelihoods, WASH, Shelter, humanitarian mine action and CCCM.

About the job

The Grants Management Officer-Partnership will be a key member of the Yemen Grants department. This position will work closely with the Grants Management Specialist-Partnership, and YHPF national NGOs/CSOs Capacity Building project team as well as other NGOs/CSOs working with DRC. This position holder will be responsible for the administrative management of day to day matters related to sub-grants, developing effective relations and communications with all partners, and supporting the Grants Management Specialist-Partnership in establishing and strengthening partnership systems as per DRC standards and contextually relevant best practice. This position holder will also carry out direct training of national NGO staff in line with the goals of DRC’s strategy for the partnership.

Responsibilities:.

Technical Capacity:

• Conduct a pre-award due diligence of potential partners through DRC pre-award due-diligence tools. Document the partner’s assessment reports in the standard format.
• Liaise with local authorities as needed throughout partner selection process.
• Assist Grants Management Specialist-Partnership in partners selection process by drafting Request for Application documents, performing an initial assessment of partners proposals, arranging selection committee meetings, recording meeting notes and pre-award due diligence process. 
• Support in developing and updating the tracking tools and templates for effective partnership management.
• Review the partner’s budgets and ensure that the budget costs are justified and aligned with program activities.
• Assist Grants Management Specialist-Partnership in capacity building plan for partners.
• Training NGO staff on Grants and Partnership Management procedures, including conducting formal trainings and on-the-job mentorship.

Coordination:

• Coordinate with the Finance team to ensure partners' liquidity and advances for the smooth running of partners' financial reporting.
• Maintain effective coordination with the program colleagues to track partner’s program activities.
• Ensure that timely and reliable sub-grants administration support is provided to all units within the office.
• Maintain regular and effective coordination with partner organizations to ensure smooth implementation of project activities and closeout. 

Compliance:

• Monitor sub-grant compliance of partner organizations with the DRC & Donors rule & regulations.
• Provide periodic orientation to partner’s staff on compliance requirements, financial management of sub-grants etc.
• Draft sub-grant agreements and amendments of partners in compliance with DRC rules and regulations. Also, ensure proper program description and responsibility determination for partners.

Reporting:

• Support Grants Management Specialist-Partnership in the review of the program and financial reporting from partner organizations.

Required experience and competencies                                                                                               

All DRC roles require the post-holder to master DRC’s core competencies:  

•  Striving for excellence: Focusing on reaching results while ensuring efficient processes.  
• Collaborating: Involving relevant parties and encouraging feedback.  
•  Taking the lead: Taking ownership and initiative while aiming for innovation.  
•  Communicating: Listening and speaking effectively and honestly.  
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

About you

• University Degree (Bachelor of equivalent) in relevant field (e.g Finance, management, International Development).
• Experience in working on partnership development.
• At least 3 years of relevant experience in a similar role with NGOs and international NGOs.
• Proven experience working with major donors. EC, ECHO, DFID, ODFA, UN agencies & DANIDA, among other donors.
• Past experience in auditing will be an added advantage.
• Strong analytical and conceptual skills.
• Proven Management and supervision skills, team player and proven commitment to accountable practices.
• Must be proficient in MS PowerPoint, Excel and Word. 
• Proven ability to prioritize tasks and meet deadlines.
• Stable and robust character.
• Excellent communication skills, calm and a good sense of humor.
• Fluent in written and spoken English and Arabic.
• Experience in training preparation and facilitation as well as capacity building.

Education:

• University Degree (Bachelor of equivalent) in relevant field (e.g Finance, management, International Development).

Languages:

• Full proficiency in spoken and written in English, and Arabic.

We offer

Contract length: DRC will offer the successful applicant one year contract, renewable dependent on both funding and performance.

Work place: Sana’a, Yemen with travel to the field.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment  for National. This position will be placed at level (NMH1).

Application process

All applicants must send a cover letter and an updated CV in English. Apply online on our link below. Applications sent by email will not be considered:

Closing date for applications: April 19th 2021

Due to the urgency of this recruitment, interviews will be done on a rolling basis; and a candidate may be identified even before the closing date.

Further information

For questions regarding the vacancy please contact yem-recruitment@drc.ngo. If you are facing problems with the online application process, please contact job@drc.dk

For further information about the Danish Refugee Council, please consult our website drc.ngo