Private Grants & Stewardship Coordinator
Salt Lake City (United States of America)
The Grants & Stewardship Coordinator supports increased capacity of the International Rescue Committee in Salt Lake City (IRC SLC) to pursue diverse and robust private funding for a variety of IRC SLC programs through prospecting of new funders, tracking of annual applications, and grant proposal development in collaboration with IRC SLC directors, program managers, and development program staff.The coordinator will be responsible for oversight and facilitation of the grants management and business development standards processes, including developing and maintaining organizational systems, gathering and organizing priority funding needs within IRC SLC programs, regularly soliciting and compiling new project ideas to appeal to diverse, potential funders, overseeing the grants work flow as project lead, and planning, tracking and maintaining robust funder stewardship practices across IRC SLC private funders, including corporations and foundations.
ESSENTIAL JOB FUNCTIONS
Proposal Development & Funder Stewardship
•Work with IRC SLC programs to research and develop sources of funding from corporate philanthropy, Community Reinvestment Act funders, foundations and other private sources.
•Lead grants management workflow for all private grant opportunities from RFP to submission.
•Maintain organizational systems for grants administration in coordination with local leadership, program managers, and HQ.
•Liaise with HQ counterparts to ensure an effective and efficient grants management workflow.
•Collaborate with executive leadership, program managers, and IRC headquarters grants management team to develop competitive proposals that are compiled, vetted, approved and submitted in a professional and polished manner.
•Coordinate the pre- and post-award process utilizing IRC’s grants management database in addition to IRC SLC’s preferred project management application, Asana.
•Develop and/or deepen relationships with existing funders, including developing and executingrobust, annual funder stewardship plans involving key stakeholders.
•Prepare for, coordinate, and support program managers in preparation of funder introductions, stewardship meetings and activities, and general funder engagement.
•Alongside development, finance, data & evaluation teams and program managers, engage diverse funding partners while identifying and pursuing new funders to strengthen funding streams, increase resiliency, and expand programming to meet areas defined by Client Influence strategies, IRC’s Strategy100, and other priority-raising mechanisms.
•Following the grants workflow, maintain and improve internal systems for grant opening, monitoring, and closing meetings for private funding streams, including engaging appropriate stakeholders such as Finance, Development, Data & Evaluation and program staff.
•Develop and implement internal standards for reporting, including standard operating procedures for report submissions, reporting templates, etc. to increase program capacity and efficiency during the grant period.
•Support the development and implementation of templates and tools to ensure timely and organized management of grants and funder stewardship.
•Develop and implement tools, trainings resources in coordination with Public Grants & Contracts Coordinator to improve internal grants workflow, update on processes, and ensure all programs follow grants management flow and business development standards.
•Contribute to developing and maintaining a “culture of fundraising” at the IRC SLC, including meeting one-on-one with program managers, coordinators and others to ensure a collaborative and engaged proposal development process.
General Development Supports
•Participate in development team meetings, weekly staff meetings, and national skills building trainings, calls, and communities of practice.
•Support general office logistics, such as office support and front desk, as applicable and feasible.
•Support all-hands team events, such as World Refugee Day, Breaking Bread, Winter Clothing Drive, Light One Candle, etc. as feasible.
•Other duties as assigned.
•Bachelor’s Degree in Community Development, Nonprofit Management, or related field.
•Minimum of 4+ years related work experience.
•Demonstrated understanding of private sector fundraising and non-profit management.
•Proven track record with private sector fundraising, grants management and administration.
•Strong organizational skills including: multi-tasking, prioritizing, planning, and effective time management.
•Project management experience a plus.
•Proficient in Microsoft Office Suite and Adobe Acrobat.
•Motivated, flexible and ability to work independently.
•Strong written and oral communication skills with a fluency in written and spoken English, with bi-lingual ability preferred.
•Experience providing formal and informal training, editing, and giving and receiving written and verbal feedback.
•Ability to communicate with limited-English speakers.
•Demonstrated multi-cultural experience.
•Valid driver’s license, active insurance policy and access to reliable transportation.
This is a flexible position which can operate within a flexible or partial remote workplace.
IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.