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Senior Project Manager

Pemba (Mozambique)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Pemba (Mozambique)
  • Grade: IICA-4, International Individual Contractors Agreement - Senior level
  • Occupational Groups:
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2021-05-18

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Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organisations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments. 

The Senior Project Manager(SPM) is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. SPM acts on behalf of the Project Board to manage the project on an ongoing basis during the Implementation Stage. The main responsibility of the SPM is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, risk and benefits. He/she is expected to meet the organization’s performance and delivery goals. 

The SPM has the authority to assign, as per the Project Plan, work packages to Team Managers and approve deliverables produced by them. 

The SPM is responsible for creating the Implementation Plan, using the Project Initiation Document (PID), Legal Agreement and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project(s) outputs are capable of meeting the business cases for both UNOPS and the partner(s). Success of the project(s) and hence of the SPM will be based on the defined Success Criteria. 

Project Information: 

The project ‘Mozambique Northern Crisis Recovery Project’ will be based in and around the City of Pemba in Cabo Delgado Province supporting the resettlement of IDPs from temporary settlement sites to 20 relocations sites. The project will support both IDPs and Host communities. The project comprises of 4 main objectives related to the 

● Component 1: psychosocial social support and community peace building; and enhancing State-society trust and confidence.

● Component 2: provision of agriculture and fisheries inputs, cash for work programs for youth and women and the provision of kits for micro and small business development; and training on entrepreneurship and business management. 

● Component 3: the restoration of basic services, small works for agriculture production, education and health infrastructure and the construction or rehabilitation of school and health infrastructure and community services and amenities in temporary and relocation sites and host communities. 

● Component 4: strengthening of technical capacity of government authorities and local governments for conflict management. This component will also support project implementation, financial management, procurement, safeguards, reporting, and monitoring and evaluation. 

The project will be implemented in collaboration with government authorities and will be guided by the various programme guidelines provided by the World bank- as the funding source. 

The project team is expected to contain Programme management staff, Safeguards and Monitoring and Evaluation staff and infrastructure staff and will require significant stakeholder and partner coordination and management. 

Local Context: 

The project will be based in the city of Pemba, in Cabo Delgado, this position is expected to maintain regular travels to Niassa and Nampula provinces, as needed.The Hardship level of Pemba is 4. 

The incumbent will also be required to establish full operations and UNOPS presence in the project location with the support of the Multi Country Office. 

While UNOPS has an established presence in Mozambique, this new project requires establishment of operational presence in the North. This will require rapid onboarding and mobilization of technical and support personnel dedicated to this project.The SPM - with guidance and support from the UNOPS hub office) will be required to manage the development of relevant instruments. 

In addition, the SPM will be required to manage the definition of partnership arrangements required for rapid delivery and utilization of locally available specialised implementation capacity (e.g UN, NGOs, CBOs and other available resources. 

UNOPS will support the national Government PIU to deliver this project and ensure adequate support is provided to build sustainable capacity in relevant institutions


Functional Responsibilities

Summary of functions:

  1. Project Delivery and Performance

  2. Procedures 

  3. Monitoring and reporting

  4. Stakeholder engagement

  5. Quality assurance

  6. Knowledge management and innovation 

  7. Personnel management

Project Delivery and Performance 

  • Develop, complete and update implementation plan(s) and Project Operation Manuals

  • Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board. 

  • Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span. 

  • Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.

  • Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.

  • Liaise with any external suppliers or account managers

  • Manage acceptance and delivery of work packages

  • Monitor project progress ensuring that work packages are being executed properly

  • Control project and work packages changes

  • Lead contract management duties including supplier performance evaluation. (If applicable)

  • Act as the Employer’s Representative within the FIDIC works contracts. (If applicable)

  • Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved

  • Identify and report to the supervisor potential business opportunities for UNOPS

  • Responsible for the Financial management for the project procedures

  • Comply with all organizational policy and specifically the Project Management Manual

  • Prepare/adapt all relevant plans for approval by the Project Board.

  • Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan

  • Draft the requirements definitions for procurement processes. Approving requisitions and requests for non-purchase order payments; Evaluating submissions received, if appointed to the evaluation team. (if applicable)

  • Ensure maintenance of the project files and lessons learned are recorded

  • Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with UNOPS rules and regulations. (if applicable)

  • Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.

  • Understand and manage UNOPS overheads, allowable charges, and related corporate charges as they apply to the project

  • Understand the unique structures of the UN and budget appropriately for personnel

  • Manage expenditures against the budget (based on accurate financial reports)

  • Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.

  • For project closure purposes, provide a formal handover of the project to the closure manager

  • Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

Monitoring and reporting

  • Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.

  • Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).

  • Maintain diaries and progress reports as required by the organization’s standard procedures.

  • Provide routine oversight and analysis of delivery data within the dashboard system.

  • Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span

Stakeholder engagement

  • Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies

  • Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders

  • Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications

  • Coordinate stakeholder engagement and communication, ensuring effective timing and inter dependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover outputs

Quality assurance

  • Work with internal stakeholders to ensure projects comply with audit requirements

  • Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems

  • Coordinate quality reviews of project documents and deliverables

  • Provide quality control for management outputs (project documents, reports, etc.)

Knowledge management and innovation

  • Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.

  • Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices 

  • Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice

  • Research and logging of lessons learned throughout the project life span.

  • Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies

Personnel Management  

  • Lead and motivate the project management team

  • Ensure that behavioural expectations of team members are established 

  • Ensure that performance reviews are conducted fairly, accurately and timely

  • Select, recruit and train teams as required and take into account gender parity and diversity objectives.

  • Ensure safety and security for all project personnel and comply with UNDSS standards

  • Create, foster and role model a culture of respect and zero tolerance for discrimination, abuse of authority, harassment, sexual harassment and sexual exploitation and abuse. Ensure accountability for actions and perform duties in accordance with protection mechanisms and action plans, as expected by UNOPS policies, standards and commitments

Impact of Results

Senior Project Manager directly impacts on achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates.  This consequently reinforces the visibility and image of  UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.



Education

Advanced University Degree in a relevant technical discipline related to the nature of the project such as Social Sciences/Social Work, Sociology, Economics, Business Administration, Environmental Health and Safety, Civil Engineering, Architecture, Disaster Risk Management or other related discipline.

A Bachelor’s Degree in combination with additional two years of relevant experience may be accepted in lieu of the advanced university degree.


Experience

  • A minimum of 10 years of Project Management experience with the focus on managing IDP projects is required.
  • Experienced in implementation of donor-funded projects with International Financial Institutions is required. 
  • Experience in managing large teams, including in complex and sensitive environments is required. 
  • Experience in designing and delivering training packages is desired 
  • Experience in implementation of  post-conflict, crisis recovery frameworks, including management of  IDPs in temporary and relocation sites, and versed in resilient construction of public and community infrastructures, including Build Back Beer approaches in the context of developing countries is desired.
  • Experience in developing countries or post conflict environments is required 
  • Experience working with UN in managing similar projects is desired
  • Experience in contract management and multi stakeholder coordination and management is desired. 
  • Strong analytical capabilities with the ability to manage tasks associated with the development of projects is desired. 
  • Strong technical acumen, with the ability to understand and speak to technical project plans and documents is desired. 
  • Strong collaboration capabilities with project teams in order expedite deliverables is desired. 
  • Strong problem-solving skills is desired. 

Languages

Fluency in English language is required

Certifications

  • Professional certification from an accredited institution ( PEng., CEng. , etc) is an asset
  • Certification in Project Management ( PRINCE2 Practitioner, or PMP, etc.). is desired

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractor Agreement
Contract level: ICS 12/ IICA 4
Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

The position is based in a family duty station

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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