Executive Assistant (Budget & Finance)
New Delhi (India)
OBJECTIVES OF THE PROGRAMME
To provide accounting policy guidance and income/ awards and budgetary management and support across the SEA Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding and advice budget centres on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level.
DESCRIPTION OF DUTIES
Under the overall guidance of the Budget and Finance Officer and direct supervision of National Professional Officer (Budget), the incumbent performs a variety of moderately specilised tasks to support budgetary functions, more specifically related to award management, HR Plan management and financial management Reporting such as:
a) Review and maintain information in the data base on GSM HR work plans, analyse the financial impact of programme changes on the HR plan; Prepare related expenditure batches. Assist with calculation of standard costs.
b) Assist in preparation of various financial management reports on the basis of complex raw GSM data to extract meaningful information, assist in preparation of complex graphs and charts for various statutory and other meetings.
c) Raise funding requests and Award Budget for HR positions to ensure that HR positions are duly funded to avoid Oracle Labor Distribution (OLD) errors. Review and update task and award mapping in GSM, resolve discrepancies pointed out by ACT/HQ during the monthly payroll OLD run.
d) Advise status of funds availability for contract extension, position establishment and identify savings/shortfall.
e) Carry out budget analysis to establish savings/shortfalls under HR positions.
f) Carry out various tasks related to award management like award distribution, work plan funding, award budget, review of Award Activation Request (AAR)/Award Distribution Request (ADR)/Award Amendment Request (AMR), reconciliation of awards, fund check issues in GSM.
g) Communicate with Technical Units, WHO Country Offices (WCOs) and other support units on specific issues on a continuous basis.
h) Perform other duties as may be assigned by supervisor.
Essential: Completion of Secondary School education.
Desirable: Training in computer applications with advanced proficiency in MS Office (Excel, Word, Access, Power Point etc.) Diploma / certificate of specialization in finance and accounting and computer applications.
Essential: At least 5 years experience in budget or finance related work in UN or a large comparable organization.
Desirable: Experience in a UN Organization or International Organization is an asset. Proficiency in Microsoft Excel as well as familiarity with Enterprise Resource Planning (ERP) systems, such as GSM.
A. General knowledge and understanding about WHO Financial Rules and Regulations. Manual Provisions, WHO's automated accounting system (GSM) and accounting principles.
B. Advanced knowledge of Excel spreadsheets and application of advance excel skills as applied to data generated from the GSM for conversion into user friendly reports. Skills to operate commonly used software applications like Word, PowerPoint, Access etc. with ease.
C. Ability to draft standard correspondence.
3. Respecting and promoting individual and cultural differences
4. Producing results
Use of Language Skills
Essential: Expert knowledge of English
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 784,918 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.
- A written test may be used as a form of screening.
- The written test for shortlisted candidates will tentatively be held between 23 June to 7 July 2021. Candidates are advised to make themselves available during that period.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not
appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.