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Chief of Fund Administration

Ashgabat (Turkmenistan)

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Ashgabat (Turkmenistan)
  • Grade: P-2, Internationally contracted - Open for OSCE's 57 participating States - Junior level
  • Occupational Groups:
    • Operations and Administrations
    • Managerial positions
  • Closing Date: 2021-05-31

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Background    
     
   

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

 

OSCE missions and field activities are the front line of the OSCE work and are the agent through which political decisions are translated into action. Each mission has a different mandate, but generally the work addresses early warning, preventive diplomacy, conflict management and post-conflict rehabilitation.  The OSCE Centre in Ashgabat was established in order to intensify co-operation between Turkmenistan and the OSCE.  It commenced its activities in January 1999 and is currently staffed with 28 staff members.

 

The OSCE Gender Action Plan is committed to increasing the number of female staff in all areas of the OSCE’s work.

 

Female candidates are strongly encouraged to apply for this management opportunity.

     
Tasks and Responsibilities    
     
   

Under the direct supervision of the Head of Centre, the incumbent, as Chief of Fund Administration (CFA), will be responsible for:

 

  1. Providing advice to the Head of Centre and programme managers on administrative policies, the management of financial, human, and material resources and on the budgetary consequences of programme initiatives, ensuring that all administrative action is implemented in accordance with the Common Regulatory Management System (CRMS) and within budget allotments and available resources;
  2. Implementing administrative, financial, and staff instructions and adapting them to local conditions when necessary in co-ordination with the Secretariat;
  3. Ensuring that qualified staff and internal mechanisms are in place to ensure the good performance, control, and reporting of all financial and procurement  transactions and all action concerning Human Resources;
  4. Acting as the administrative approving officer for the Fund and for extra budgetary projects run by the Centre, ensuring that budget proposals are in accordance with the standards of the Organization and that financial and programme implementation reports are prepared in accordance with the financial regulations, rules and instructions;
  5. Ensuring that the needs of the Centre with respect to goods and services are assessed and budgeted in accordance with the financial regulations and rules and within the limits of delegated authority;
  6. Applying the supply chain system for the procurement and delivery of goods and equipment; implementing asset management standards, including vehicle management and inventory systems, travel policies and the building management standards to ensure cost-effectiveness;
  7. Ensuring that information and communication technology is maintained in accordance with the standards of the Organization, implementing the records and documents management system and the archiving of documents;
  8. Performing a variety of miscellaneous tasks, including liaising with local authorities on matters related to the status of international and local staff in the host country;
  9. Performing other related duties as assigned.

 

For more detailed information on the work of OSCE Center in Ashgabat please see: https://www.osce.org/centre-in-ashgabat

     
Necessary Qualifications    
     
   
  • Citizenship of an OSCE participating State, excluding citizenship or permanent residency of the Republic of Turkmenistan;
  • First-level university degree in public or business administration, finance, accounting or related field;
  • A minimum of four years of professional experience in the field of general administration; experience in an international organization or a field mission would be an asset;
  • Professional fluency in English and working knowledge of local language and/or Russian; knowledge of other OSCE working languages would be an asset;
  • Excellent communication and drafting skills;
  • Ability to identify and analyze problems and to take corrective action;
  • A valid driving licence and ability to drive vehicles using manual transmission;
  • Computer literacy including word processing, spreadsheets, the Oracle system, database software;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability and willingness to work as a member of a multinational team, with people of different cultural and religious backgrounds, different gender and diverse political views, while maintaining impartiality and objectivity.
     
Required competencies    
     
    Core values
  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work
Core competencies
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
     
Remuneration Package    
     
   

Monthly remuneration subject to social security deductions is US$ 4,067 to which is added Board and Lodging Allowance (currently EUR 163 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

 

Appointments are normally made at step 1 of the applicable OSCE salary scale.

     
How To Apply    
     
   

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.

 

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

 

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

 

 

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

 

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on thevalues set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/ourcompetencymodel.

 

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

 

Please be aware that the OSCE does not request payment at any stage of the application and review process.

     
   
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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