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Re-advert - Internal Vacancy Announcement: Contracts Specialist, P3, Bamako, Mali #114506

Bamako (Mali)

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Bamako (Mali)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Supply Chain
    • Legal - Broad
    • Procurement
    • External Relations, Partnerships and Resource mobilization
  • Closing Date: 2021-05-17

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UNICEF Mali seeks a motivated Contracts Specialist to plan, develop and execute an effective and efficient procurement of institutional services and goods in support of the Country programme. He/she will work closely with the Innovations team, programmes, government, other UN agencies and partners to ensure that the contracting function produces affordable and quality outputs with a significant impact on programme delivery.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

UNICEF Mali Supply is faced with an increasing demand for procurement of programme essential commodities and services to effectively respond to COVID pandemic. The complex contracting management as well as the need to establish various local LTAs to meet timely Programme and Operations deliveries require a dedicated professional. This will ensure more effective procurement and contracting functions and day to day oversight of all procurement and contracting activities and ensure value for money.

How can you make a difference?

Under the general guidance of the Supply and Logistics Manager, the Contract Specialist plans, develops and executes an effective and efficient procurement of institutional services and goods for programme and operational activities for the Mali Country Office in compliance with UNICEF procurement and contract procedures, rules and regulations. Ensures that the contracting function produces affordable and quality outputs with a significant impact on programme delivery of much needed supplies and services. Works closely with Innovations team, programmes, government, other UN agencies and partners on project design, needs assessment, work plan and procurement execution and contract management.

Key functions, accountabilities and related duties/tasks

  • In collaboration with all stakeholders (programme, partners, suppliers, finance), effectively administers and manages contracts, i.e. development of specifications; attend bid openings and post bid evaluation meetings; review of bid documents including analyses of Bills of Quantities (BOQ), technical and financial proposals; compile and analyse submitted bid data.
  • Advise management of contractual rights and obligation; compile and analyse data; and maintain historical information.
  • Compile and manage Invitation to Bids (ITBs), Request for Quotations (RFQs) and Request for Proposal (RFPs) to ensure completeness and appropriateness.
  • Provide technical advice to Contract Review Committee (CRC) for award of contracts and present such submissions.
  • Prepare contract documents that ensure completeness, appropriateness and that protect best interest of the organization by ensuring proper contracting processes and fulfillment in accordance with organizational policies, legal requirements, and customer specifications.

To qualify as an advocate for every child you will have…

  • Advanced university degree recognized academic institution, in Supply Chain Management, Business Administration, Management, International Economics, Engineering, International Development, Contract/Commercial Law or directly related areas including logistics operations or UNICEF programme areas is preferred.

    * A first University Degree in a relevant field combined with 2 additional years of professional experience relevant to this post may be accepted in lieu of an Advanced University Degree. 
  • Minimum of five years progressively responsible professional work experience at the national and international levels in programme planning, management, monitoring and in procurement and supply management systems. 
  • Knowledge in procurement and supply management and relevant related regulations as well as the latest developments and technology in the field.
  • Knowledge of relevant information technology software, including VISION.
  • Knowledge of Supply Chain Management preferably in a developing country context.
  • Mastery of technical knowledge (product knowledge, market research/analysis) required for Supply Management/
  • Purchasing/Contracting (e.g., vaccine, equipment, medical supplies, contracts, customs function, taxation, insurance, etc
  • Developing country work experience and/or familiarity with emergency is considered an asset.
  • Fluency in French and English is required. Knowledge of another official UN language (Arabic, Chinese, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

The UNICEF competencies required for this post are...

Core competencies

  • Nurtures, Leads and Manages People (2)
  • Demonstrates Self Awareness and Ethical Awareness (3)
  • Works Collaboratively with others (2)
  • Builds and Maintains Partnerships (2)
  • Innovates and Embraces Change (2)
  • Thinks and Acts Strategically (2)
  • Drives to achieve impactful results (2)
  • Manages ambiguity and complexity (2)

Functional Comepetencies

  • Applying Technical Expertise (2)
  • Deciding and Initiating Actions (2) ·
  • Analyzing (2) ·
  • Planning and Organizing (2)
  • Leading and Supervising (2)
  •  Adapting and responding to change (2)
  •  Follows instructions and Procedure (2)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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