Roving Finance Manager
New York City (United States of America)
The Roving Finance Manager’s (RFM) main responsibility is to cover Finance Manager-level gaps in the US RAI network. In this role the RFM is expected to step in and take over the FM functions of an office in absence of the FM, and/or as needed to assist an FM in completing FM functions within the office as needed.The Roving FM will need to travel with extended (2-3 weeks) stays at sites as needed, as well as provide remote support to multiple sites. In this capacity, the RFM will work under the supervision of the Budget and Planning Director, US RAI, in consultation with the Regional Directors and Regional Finance staff.
•Cover (or provide support when needed) the functions of the office FM, including:
oAccurately track and analyze expenses and revenue; advise leadership with the objective that annual revenue exceeds operating expenses.
oEnsure office compliance with IRC’s accounting policies vis-à-vis fund accounting as noted in IRC’s finance manual and generally accepted accounting principles.
oReview all accounting transactions to ensure proper coding and record transactions within IRC’s accounting software.
oPrepare journal entries to record HQ transactions in the accounting software.
oPrepare monthly financial reports and submit to IRC HQ as per scheduled due dates.
oReconcile regional office’s database against HQ’s database monthly and investigate and resolve differences in coordination with Finance staff.
oFacilitate external and internal audits as needed.
oPrepare financial reports to various donors as per contractual obligations and coordinate their submission.
oSupervise the regional offices’ banking arrangements as needed.
oPrepare annual and quarterly cash budgets and submit the monthly cash transfer requests.
oIn coordination with department leadership, prepare the annual operating budget and subsequent reforecasts in accordance with established guidelines.
oCollaborate closely with the local program and development teams as well as headquarter-based finance, business development, and awards management units on grant/contract budget development, tracking and reporting.
oPrepare grant-/project-specific monthly actual to budget report and coordinate the submission of approved reports to the Regional Director.Approval for site submissions is done preliminarily by ED prior to RD approval.
oProvide clear and transparent guidance to programs on their respective projects, grants, and contracts; clearly communicate and facilitate financial discussions with non-finance staff.
oEnsure all staff have Integra/Power BI access with accurate security roles.
oProvide supervision, support, and guidance to finance staff as appropriate.
Administration & Internal Controls
•Cover the functions of the office FM, including:
oProvide high level leadership to assigned team in accordance with the IRC’s People Manager Standards, including:
oWeekly one-on-one meetings with direct reports and regular team meetings
oEffective delegation of duties and responsibilities
oConsistent and ongoing feedback and communication
oExtensive professional development support and coaching of team members
oBe an active, contributing member of the local Leadership Team.
oWork closely with the Operations Manager to ensure offices are efficient and effective in the areas of infrastructure, contractors and vendors, inventory, equipment and supplies, protocol and procedures, and planning.
oSafeguard the organization’s assets by implementing IRC’s Internal Control procedures
oReview current service agreements for cost effectiveness and recommend changes as appropriate.
oMaintain grant and contract files for all programs.
oDevelop and/or update office procedures to increase efficiency and effectiveness.
oProvide support to multiple sites at the same time as needed (remote)
oProvides additional support to offices on special projects and shared priorities for the organization.
oOther duties as assigned.
•Strong commitment to ensuring the success of the IRC mission while adhering to the values of service, accountability, integrity, and equality as defined in the IRC Way.
•Undergraduate degree required, preferably in related field such as Finance, Accounting, or Business Administration.Graduate degree preferred.
•At least 6 years of progressively responsible finance, budgeting, and accounting practices experience required, preferably in a grant-driven, not-for-profit, social services environment.
•Experience managing financial operations across multiple states preferred.
•Prior team management experience strongly preferred.
•Proven computer-based accounting skills, including spreadsheets and other financial related software programs; experience using Microsoft Dynamics, Integra, Power BI or other similar integrated enterprise resource planning (ERP) software strongly preferred.
•Proficient in general office software programs like MS Word, Excel, email, and internet
•Proven ability to work as a team member in a cross-cultural environment.
•Excellent verbal and written communication skills
•Ability to prioritize and manage time effectively.
•Ability to effectively work with HQ finance staff.
•Fluency in English, written and spoken.
•Availability to travel and relocate for 2-3 weeks at a time.
Working Environment:Working Environment:Standard office work environment. Travel up to 50% of the time.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.