Programme Policy Officer (Proposal Development, Reporting and Information Management) SC8 Kampala

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NOTE: WFP DOES NOT SOLICIT FOR FEES OR ANY FORM OF PAYMENT FROM JOB APPLICANTS

WFP is looking for talented people who are committed to joining our efforts to eradicate hunger. It offers unlimited opportunities to grow your professionalism,  talent and expertise. Start your journey to be a member of the world-wide effort to eradicate hunger. WFP has a policy of affirmative action for women.

ABOUT WFP

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Programme Policy Officer (Proposal Development, Reporting and Information Management) SC8 to be based in Kampal.  The selected candidate will be employed on Service Contract.

ORGANIZATIONAL CONTEXT

These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs) and job holders report to a more senior Programme Policy Officer.
Job holders are likely to be working under the close support and guidance of a more experienced professional staff member receiving guidance and regular feedback on work performed. They are typically involved in programme or policy activities or similar nature and analytical work of limited complexity. 

JOB PURPOSE

To provide support to policy and programme activities that effectively meet food assistance needs.

KEY ACCOUNTABILITIES (not all-inclusive)

Lead on behalf of Crisis Response Unit, on the coordination of the submission of high-quality concept notes and funding proposals and ensure they are developed in a timely manner.

• Coordinate proposal requirements and timelines for inputs into and review of proposals with WFP’s Partnership Development Unit and Crisis Response Unit programme staff

• Gather inputs from cooperating partners, field staff, AMEL, and other programme units as necessary for drafting the required proposal documents.

• Monitor progress against the timeline set for proposal development, communicating regularly with all stakeholders and escalating issues when necessary

. • Support the organization, packaging, utilization and dissemination of SO1-specific information to inform programme design, implementation and presentation to external audiences;

• Support the SO1 Manager with the development and review of concept notes, briefing document and presentation for internal and external audiences.

• Support the external information provision and reporting requirements of the country office inclusive of donor reports in relation to SO1.

• Coordinate for SO1, the internal reporting requirements of the country office inclusive of monthly Country Briefs and ad hoc briefing materials as required.

• Work with Operational Information Management & Reports Officer to build the capacity of field staff in concept note development.

• Other as required

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
•  Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
•  Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
•  Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
•  Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
•  Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
•  Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
•  Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
•  Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
•  Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
•  Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
•  Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

STANDARD MINIMUM QUALIFICATIONS

Advanced University degree in Political Science, Economics, Information Management or Journalism, Business Management, Social Sciences or other relevant field, or First University degree with additional years of related work experience and/or training/courses.

• At least five years’ experience as a proposal development / reports officer or in a related functional role; a good understanding of humanitarian and development assistance programmes in Uganda.

• Experience of and commitment to working through systems of community participation and accountability.

Fluency in oral and written English

• Excellent writing skills. •

Strong analytical skills with the ability to analyse and interpret information and draw out the key messages.

• Strong understanding of concept note / proposal development principals with a broad knowledge of best practices, techniques and processes in meeting donor reporting requirements.

• Uses sound theoretical understanding of WFP’s programmes and operations to generate or facilitate the generation of effective concept notes and funding proposals. Applies this to define capacity strengthening work plan for WFP field staff, aligned to identified areas of WFP’s programmatic strategy.

• Demonstrates deep understanding of the humanitarian-development nexus context in which WFP operates, which influences approach to working, policy development and decision making.

• Resourcefulness, initiative, maturity of judgment, tact, ability to communicate clearly both orally and in writing, ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds.

• Ability to work well under pressure and work to deadlines

. • Exhibited ability to communicate effectively and build sustainable partnerships across units.

• Taken initiatives when developing funding proposals.

• Proven effective cognitive abilities, analytical and problem-solving skills.

• Demonstrated learning agility and thirst for constant growth.

• Displayed openness and passion for new experiences and multicultural environments.

• Deepened technical knowledge through exposure to technical teams.

DEADLINE FOR APPLICATIONS

Thursday 24th June 2021

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.