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Driver to the Head of Office

Kingston (Jamaica)

  • Organization: UNDP - United Nations Development Programme
  • Location: Kingston (Jamaica)
  • Grade: GS-3, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Environment
    • Administrative support
    • Managerial positions
    • Logistics
    • Transport and Distribution
  • Closing Date: 2021-06-26

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Background

The United Nations Development Programme (UNDP) is the lead development agency of the United Nations, connecting countries to a vast network of global knowledge, experience and technical and financial resources. UNDP works with governments and citizens on nurturing their own solutions to global and national development challenges, and on developing local capacity to addressing those issues. The UNDP multi-country office in Jamaica also serves Bermuda, The Bahamas, Cayman Islands, Turks and Caicos Islands. 

Under the overall guidance of the Operations Analyst and direct supervision of the Operations Associate, the Driver provides reliable and safe driving services to the Resident Representative, high-ranking UN/UNDP officials, country office (CO) colleagues and visitors ensuring the highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues. The Driver also demonstrates a client-orient approach, courtesy, tact and ability to work with people of different national and cultural backgrounds.

Upon request of the supervisor, the Driver can be also required to provide driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.

 

 

Duties and Responsibilities

Summary of Key Functions:

  • Provision of reliable and secure driving services
  • Proper use of vehicle
  • Day-to-day maintenance of the assigned vehicle
  • Availability of documents/ supplies
  • Administration and Logistical Support

1. Ensures provision of reliable and safe driving services by a) driving office vehicles for the transport of UNDP Resident Representative, other high-ranking officials and visitors and delivery and collection of mail, documents and other items, and b) meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required.

2. Ensures cost-savings through proper use of vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.

3. Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

4. Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents

5. Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle.

6. Provides administrative and logistical support as follows:

  • Assist in processing photocopies, document scanning and filing as required;
  • Registration and dispatch of outgoing communications, including pouch and follow-up distribution. Prepares the summary of enclosure forms and necessary documents and maintains the file on pouches received to ensure that all bags are accounted for;
  • Assist in the administrative support to organization of CO events and functions as necessary;
  • Provides assistance with client reception (greeting VIP clients and visitors as needed);
  • Assist with arrangements for security clearances when required;
  • Assist with periodic checks of CO entrances and exits as per Fire Safety Guidelines.

7. Any other related duties that may be assigned

 

 

Competencies

Core

 

Innovation

Ability to make new and useful ideas work

Level 1: Assesses work with critical eye

Leadership

Ability to persuade others to follow

Level 1: Takes responsibility for and ensures high quality of own work

People Management

Ability to improve performance and satisfaction

Level 1: Understands personal and team roles, responsibilities and objectives

Communication

Ability to listen, adapt, persuade and transform

Level 1: Reliably and consistently listens and interprets information and instruction correctly

Delivery

Ability to get things done while exercising good judgement

Level 1: Meets goals and timelines for team deliverables

Technical/Functional

 

Operational Effectiveness

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)

Managing Data

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Managing Documents, Correspondence and Reports

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Planning, Organizing and Multitasking

Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

 


 

Required Skills and Experience

Education:

Secondary Education. Valid Driver’s License.

Experience:

  • Minimum 3 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair.
  • Experience with an international organization is an asset.
  • Ability to work with computer and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages.

Language Requirements:

Proficiency in English. Working knowledge of other UN language desirable.


 

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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