Office of the Executive Director Traineeship

The current call is open to fill any potential vacant places at the Office of the Executive Director. The trainee will be placed in the Office of the Executive Director (OED) and will be expected to support its daily running. In addition, he/she will support the Internal Control Coordinator (ICC) and the EUSPA Internal Audit Capability (IAC), as well as the Administrative Board secretariat. The trainee will be expected to carry out under supervision a subset of the duties listed below. 1) The General OED tasks involve the following duties: - Assist the Office in its daily activities, including participation in internal and/or external meetings; - Compilation of reports, documents and presentations under supervision; - Provide administrative support (e.g. archiving, document management, data entry and processing, organising meetings); - Support ad-hoc tasks as required. 2) The support to Internal Control Coordinator involves the following duties: - Support the implementation of aspects related to the EUSPA Anti-Fraud Strategy (AF), including, but not limited to, analysis, monitoring and reporting as well as maintenance of various digital libraries, both internal and public; - Assist in the roll out of the upcoming EUSPA Internal Control Framework (ICF); - Support the monitoring of ICF implementation and reporting in 2021 and beyond; - Support the definition of the EUSPA Internal Control Strategy, supporting ICC and IAC; - Contribute to the preparation and execution of various audits with EU auditors or third-party private sector auditors, including communication with staff/auditors, monitoring, management of audit libraries, and filing reports. 3) The support to Administrative Board secretariat involves the following duties: - Support the Administrative Board secretariat in the management of all administrative aspects and the proper end-to-end functioning of the EUSPA Administrative Board, working closely with all EUSPA departments; - Prepare Administrative Board meetings; - Liaise with Administrative Board members on matters related to the functioning of the Administrative Board.