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Programme Specialist

Jakarta (Indonesia)

  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Jakarta (Indonesia)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2021-07-26

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Post Number : 4IDCI0004RP

Grade : P-3

Parent Sector : Communication and Information Sector (CI)

Duty Station: Jakarta

Job Family: Communication and Information

Type of contract : Fixed Term

Duration of contract : 2 years

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 26-JUL-2021


UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism




The Communication and Information Sector’s mission is to promote freedom of expression, media development and media literate societies, and to build knowledge societies through fostering universal access to information, innovation for sustainable development and the preservation of documentary heritage. (The role of this vacant position does not include responsibility for UNESCO's wider external communications, which is managed by the Department of Public Information.).


Under the overall authority of the Assistant Director-General, Communication and Information (ADG/CI) and the functional authority of the Director of the UNESCO Office in Jakarta, the incumbent is responsible for developing and implementing projects and project proposals, providing advice, research and knowledge management expertise, partnership development and contributing to resource mobilization to the Office and Communication and Information Sector work as well as to multi-sectoral and cross-country programmatic activities and initiatives conducted from the duty station. The incumbent works within the frameworks of UNESCO's Medium-Term Strategy (C/4s), the approved Programme and Budget (C/5) and according to global development plans such as the 2030 Sustainable Development Goals (SDGs).

Long Description

Programme and Project Work: 
Analyze, evaluate and contribute to the development, planning and implementation of the Office's CI strategy and approach for harnessing the potential of communication and information for development in the Region or Cluster countries in consultation with relevant stakeholders and CI specialists in the Field Office and at Headquarters. Identify and develop both internal and external collaborative project proposals based on needs as well as CI Sector programmes, projects and activities. Identify focus areas within national priorities in the Region and when requested by national authorities, propose alignment of these priorities with UN SDGs and development partners' priorities and strategies. Propose linkages for UNESCO's communication and information initiatives at the national and regional levels. Manage and implement programme activities included in C/5s and develop new project options and proposals to be funded by contributions received for the International Programme for the Development of Communication (IPDC) and the Information for All Programme (IFAP). Plan and implement extrabudgetary funded projects. Ensure all reporting requirements are met including the use of the System of Information on Strategies, Tasks and the Evaluation of Results (SISTER). Identify, propose and participate in the development of joint programming/programme opportunities.

Long Description

Advice and Knowledge Management: 
Research, recommend and contribute to the development and expansion of a knowledge base on the programme. Carry out research and analytical work and prepare substantive inputs for policy development. Provide information and technical advice to other UNESCO Field Offices, peers and colleagues in the region. In area(s) of responsibility, remain aware of developments, advancements and best practices among development partners and competitors in order to inform and support governments, National Commissions, ministries and colleagues on policy formulation, project development, resources and best practices. Ensure technical backstopping for projects and events and provide technical support to colleagues in the region, other Field Offices and Institutes as related to assignments and priorities. Ensure regular contributions to web and printed content and dissemination to colleagues, peers and stakeholders. Carry out trend and priorities analysis, and research and recommend particular courses of action based on findings. Provide critiques and comments on documents prepared by others.

Long Description

Networking and Partnerships: 
Contribute to UNESCO's engagement in UN joint work, including the preparation of Common Country Assessments (CCA), UN Sustainable Development Cooperation Frameworks (UNSDCF) and UNESCO Country Strategy Documents (UCSD). Engage actively in UN interagency working groups and other cooperative mechanisms, as well as in cooperation with key non-UN partners such as ASEAN. Plan, develop and implement outreach strategies and visibility activities aimed at programme, regional and Field Office promotion and expansion. Organize consultations within the region or with the Cluster countries and provide advice and guidance to governments, civil society organizations and the private sector on the development of strategies and policies in the area of communication and information. Liaise with colleagues within the Sector and in other Sectors, in own and other regions and Field Offices, Headquarters, Institutes and stakeholders to discuss developments and exchange and archive ideas. Attend and participate in meetings, conferences, workshops and seminars, promoting knowledge sharing, contributing to advocacy efforts and promoting approaches and interventions of proven effectiveness.


Resource Mobilization:
Contribute to resource mobilization for the region and individual countries by playing an active role in raising extra-budgetary funds and preparing project proposals and concept notes. Prepare a variety of inputs and work to generate extra-budgetary funding and projects. Participate in fundraising events and activities.

Administrative Support:
Prepare and follow up on a variety of submissions and coordinate regional donor meetings. Ensure support to events, key initiatives and conferences either hosted by the Office or requiring Office presence. Coordinate and/or prepare reports, notes, memoranda, briefings and other correspondence and documents, including news articles and social media contributions. Attend leadership/management team meetings as requested. May liaise with other teams to ensure coordination in the work across the countries covered by the Regional Office. May be required to supervise temporary and local staff, and project consultants.


COMPETENCIES (Core / Managerial) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS


  • Advanced university degree (Master's or equivalent degree) in the field of communication and information, political sciences, international relations or related areas.


Work Experience

  • Minimum four (4) years of progressively responsible relevant professional experience in the field of communication and information, promoting issues related to free, pluralistic and independent media and/or building inclusive knowledge societies.
  • Relevant experience acquired at the international level.



  • Excellent oral and written communication skills, with proven ability to edit and draft clearly and concisely.
  • Strong analytical skills.
  • Capacity to ensure accuracy of documents and reports through research, reference sources and consultations, paying close attention to detail.
  • Strong organizational and coordination skills.
  • Excellent inter-personal skills, including the ability to interact with a wide range of stakeholders and to work effectively and respectfully in a multicultural environment.
  • Strong sense of ethics, integrity, diplomacy, tact and discretion.
  • Conscientious and efficient in meeting commitments, observing deadlines and achieving results, with the ability to apply flexibility in adjusting work schedules and priorities. 



  • Excellent knowledge of English or French and good knowledge of the other language.

Work Experience

  • Demonstrated experience in international cooperation programmes and in the area of fund-raising and resource mobilization.
  • Experience in partnership-building with UN Agencies, the private sector, civil society and NGOs will be an asset.
  • Experience in developing proposals and agreements to external funders.



  • Knowledge of funding and other resource mobilization mechanisms.
  • Knowledge of UNESCO’s programmes and approved priorities, familiarity with the work and general functioning of UNESCO and international organizations in the UN system.



  • Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish).

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.


For more information in benefits and entitlements, please consult ICSC website.


Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.


UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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