National Operations Assistant (ECTAD)

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented member nations and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold our values. FAO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and FAO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates, therefore, will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• The incumbent may be re-assigned to different activities and/or duty stations depending on the evolving needs of the Organization

Organizational Setting

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations. With presently 194 member states, FAO works in more than 130 countries worldwide, including Vietnam where the Organization has operated since 1978. The current Country Programming Framework (CPF) for the period of 2017 2021 has four priority areas: (1) Increased food security with focus on alleviation of hunger, malnutrition and food safety concerns; (2) Sustainable development of the agriculture sectors, contributing to the national Green Growth and other strategies on improved natural resources management and environment protection; (3) New Rural Development and Sustainable Poverty Reduction; and (4) Enhanced resilience of communities to disasters and threats. The incumbent’s tasks will mainly contribute to the fourth priority area.

Reporting Lines

The incumbent will work under the overall guidance of the FAO Representative in Viet Nam, the overall supervision of the International Senior Technical Coordinator of Emergency Center for Transboundary Animal Disease (ECTAD) and direct supervision of the National Operations Coordinator and in close coordination with FAO ECTAD team and government partners.

Technical Focus:

Finance and Administration

Tasks and responsibilities:

1. Assist ECTAD operation and administration team in:
- Preparing Letter of Agreements (LOA) and contracts according to FAO, United Nations (UN), government and donor requirements and procedures and monitoring their implementation;
- Reviewing the LOA’s financial report and proceeding payment;
- Conducting procurement process for project goods, supplies, services; monitoring the supplier delivery; and proceeding payment;
- Preparing a cost estimation for events (training, field mission, etc.); providing logistics support to the events; and making payments.
2. Draft and translate documents for internal and external communication
3. Undertake field missions and participate in events in support of field operations;
4. Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in a field related to business or public administration;
• At least five years of relevant experience in project operation, office management, administration, accounting and/or audit, budget or finance;
• Woking knowledge of English with excellent writing skills;
• National of Vietnam

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Selection Criteria

• See the Minimum Requirements mentioned above;
• Experience in working for development projects/international organizations/NGOs is an asset;
• Knowledge of GRMS and other UN admin programs is desirable.
• Excellent computer skills: knowledge of MS Word, Outlook, Excel, and email/internet software.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
• Applications received after the closing date will not be accepted
• Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.