Human Resources Assistant (Recruitment)
OBJECTIVES OF THE PROGRAMME
The objectives of the Human Resources Unit are to carry out, in an efficient and timely manner, all human resources activities for the WHO Regional Office for the Western Pacific and countries in the Region, including policy formulation, post classification, recruitment and contract administration, performance management and staff development, and to provide advice on human resources matters to senior management and staff at all levels throughout the Region.
DESCRIPTION OF DUTIES
Under the supervision and guidance of the Administrative Assistant, the incumbent performs the following:
1. Prepares and/or validates requisitions, using approved position descriptions and related recruitment profiles. Assists hiring managers in the drafting of screening questions and target selection timelines. Provides procedural guidance to hiring managers on issues related to recruitment and selection.
2. Ensures appropriate posting of requisitions via the Stellis system and in other requested channels. Updates status of requisitions and candidates in the Stellis system in a timely manner.
3. Undertakes preliminary evaluation of applications as requested by supervisor, pre-screens candidates in accordance with established guidelines and qualification requirements. Generates list and candidate profiles/personal history forms, including candidate responses to screening questions for the review of hiring managers. Follows up with hiring managers on submission of proposed shortlists for test and/or interview.
4. Reviews completeness of the shortlist memo and draft test, presentation and/or interview questions for review and clearance of supervisor. Makes necessary preparations for meetings of the selection panel and selection committee, including preparation of required documentation.
5. Makes arrangements for testing and interviewing of prospective staff by means agreed by the panel. Organizes travel of shortlisted candidates for interviews as necessary. Conducts and/or monitors candidate education and reference checks.
6. Reviews completeness of selection reports and other selection documents for approval of supervisor and selection panel.
7. Ensures final record includes approval of appointment decision and applicable waivers by the Regional Director. Notifies hiring managers and candidates on the selection decisions. Sends regrets notification to candidates not selected. Updates and maintains a roster of other suitable candidates for future vacancies.
8. Updates and maintains all necessary monitoring, reports and physical/online files.
9. Undertakes preliminary review of draft secondment agreements and brings any deviation from standard format to the attention of the supervisor.
10. Provides support to country offices on recruitment. Responds to queries and assists in resolving system and procedural difficulties.
11. Provides assistance in processing requests for establishment of positions if needed.
12. Drafts general or administrative correspondence on own initiative or on the basis of instructions. Finalizes correspondence/reports for signature/clearance as required.
13. Performs other related duties as required or instructed, including providing support to other areas of work in the team/unit.
Essential: Completion of secondary education or equivalent.
Desirable: Relevant university degree from a recognized institution. Training in UN/HR systems such as on the use of electronic recruitment tools and Enterprise Resource Planning system, e.g. Stellis/Taleo, Global Management System, advantage.
Essential: At least five years' experience in human resources management and administrative services including experience in recruitment and selection.
Desirable: Experience in candidate sourcing. Relevant experience in WHO or other international organizations. Experience in Oracle-based or other ERP systems and electronic tools an advantage.
Good working knowledge of HR theories, policies and procedures, preferably with emphasis on recruitment. Skills and knowledge in computer applications, e.g. MS Office. Skills in electronic recruitment tools and Enterprise Resource Planning (ERP) systems an advantage.
Knowing and managing yourself
Respecting and promoting individual and cultural differences
Use of Language Skills
Essential: Expert knowledge of written and spoken English.
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 631,953 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.