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Associate Programme Officer

Trieste (Italy)

  • Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
  • Location: Trieste (Italy)
  • Grade: P-2, International Professional - Internationally recruited position - Junior level
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2021-07-30

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Post Number : 1ITSCPA036VC

Grade : P-2

Parent Sector : Natural Sciences Sector (SC)

Duty Station: Trieste

Job Family: Programme Coordination

Type of contract : Project Appointment

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 30-JUL-2021


UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

                  Duration of Contract: One (1) year with the possibility of extension subject to satisfactory performance and availability of funds


The World Academy of Sciences (TWAS) aims at building scientific capacity in both research and education in developing countries. In order to achieve its mandate, TWAS implements programmes for high level education, research training, mobility, transfer of skills, rewarding scientific excellence, and science diplomacy.
Under the authority and general guidance of the Programme Coordinator, the Associate Project Officer will provide support on selected TWAS Programmes and activities. The Associate Project Officer will contribute to the design and development of new programmes in the context of the Academy’s expanding capacity building effort. The incumbent will represent the Capacity Building Programmes Unit during meetings and events and liaise with partners and collaborating institutions.

In particular, s/he will perform the following duties:

  • Support the implementation and administration of some of the programmes of TWAS, including the PhD and Postdoctoral Fellowships Programmes, the Research Grants Programme, the Awards, the range of Exchange and Mobility Programmes, TWAS Regional Partners. 
  • Organize assigned activities related to conferences/workshops, monitor associated administrative procedures, check and contribute to workplans, submission of Partner Agreements, carry out reporting and evaluations.
  • Review applications for programmes and contribute to various selection committees.
  • Draft and compile annual reports on the activities of some programmes, for sending to donors and other parties.
  • Deliver presentations on TWAS Programmes to various audiences and represent the unit at meetings, conferences, panel sessions, increasing the visibility of TWAS programmes to attract the interest of potential donors.
  • Participate in the writing and preparation of proposals to be submitted to donors for approval.
  • Contribute to the design and development of new programmes based on the agreements reached with donors and sensitive to both the strategic priorities of the donors and the TWAS Strategic Plan by reading relevant documents, writing sections and appropriate texts, preparing tables or diagrams, liaising with colleagues at UNESCO Headquarters.
  • Participate and facilitate the Monitoring and Evaluation efforts of the Academy in relations to selected programmes; assist with the refinement of follow up forms and the gathering of data from these forms, support the identification of impact indicators for TWAS Programmes together with the consultant, help devising a strategy for monitoring and evaluation, oversee the collection of examples of impact for selected TWAS Programmes.
  • Support the risk management exercise and its associated actions to identify risks. 
COMPETENCIES (Core / Managerial) Communication (C) Accountability (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) - For detailed information, please consult the UNESCO Competency Framework. REQUIRED QUALIFICATIONS


  • Advanced University degree (Master's or equivalent) in Natural and Social Sciences and/or related fields. 


  • At least two years of professional experience in the running and implementation of capacity building programmes, including procurement of goods, equipment and services. 


  • Excellent written and oral communication skills. 
  • Excellente organizational and ability to manage priorities.
  • Demonstrated ability to set up and contribute to the effective structuring of new programmes for capacity building.  


  • Excellent level (written and spoken) of English. 


  • Minimum one year of professional experience in an international environment. 
  • Experience in capacity building activities in an African context. 


  • Good level (written and spoken) of Italian.   
  • Knowledge of another official UNESCO language (Arabic, Chinese, French, Russian, Spanish)

UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc.


For more information in benefits and entitlements, please consult ICSC website.


Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.


UNESCO applies a zero tolerance policy against all forms of harassment.

UNESCO is committed to achieve and sustain gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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