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Procurement Associate (NPSA6)

Phnom Penh (Cambodia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Phnom Penh (Cambodia)
  • Grade: Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Procurement
    • Administrative support
  • Closing Date: 2021-08-05

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This is a local position which opens to only Cambodian national. For language, please select KHM = Khmer

This position is under National Personnel Services Agreement modality. Please refere to the link for detail of NPSA policy:  
Under the guidance and supervision of the Procurement Analyst, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in CO. The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.
The Procurement Associate can supervise clerical and support staff of the Procurement Unit. The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.

Duties and Responsibilities

Procurement Associate will be working under direct supervision of Procurement Analyst and working close collaboration with the operations, programme and projects team.

  • Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. 
  • Development and update supply chain plan follow the approved procurement plan.
  • Coordinate with suppliers, shipping agencies, and customs clearance agents to ensure safe and fast release and collection of goods and storage in line with INCOTERMS
  • Review and ensure the correctness of shipping documents received from suppliers in compliance with UNDP requirements.
  • Arrangement of customs clearance, releases of UNDP imported supplies, materials, and equipment.
  • Facilitation of transportation and off-loading and inspection of arriving supplies to designated sites.
  • Liaise with relevant governmental authorities and stakeholders on all logistics needs to ensure smooth delivery of supplies.
  • Presentation of reports on procurement in the CO. 
  • Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.


  • Demonstrating/safeguarding ethics and integrity  
  • Demonstrate corporate knowledge and sound judgment 
  • Self-development, initiative-taking 
  • Acting as a team player and facilitating team work 
  • Facilitating and encouraging open communication in the team, communicating effectively 
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making

Required Skills and Experience

  • Secondary Education with specialized training in supply chain management. University Degree in Business or Public Administration would be desirable, but it is not a requirement.
  • 6 years of progressively responsible procurement, logistics management and administrative experience are required at the national or international level. 
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc), advance knowledge of automated procurement systems, experience in handling of web based management systems.
  • Experience in supply chain management is required. 
  • Fluency in both English and Khmer (written and verbal).
  • Travel to the field may be required to perform the assignment. 


Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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