Project Coordinator

Purpose of the Role

The position will work under the direct supervision of Sr. Program Coordinator- Cox’s bazar Program Operations and will be responsible for playing a key role in leading on, delivering and timely implementation of about $ 5-7 million worth of projects, focusing on Health, Protection and Disaster preparedness both in Refugee and host community setting. The position will directly supervise a team of Sr. Program Managers/Managers. The position will closely work with Technical Coordinators in ensuring the quality of the program while will be directly accountable for implementation and budget utilization. Close day to day interaction will also be required with Grants, MEAL, HR, Finance and Operations teams.

Highlights of Key Responsibilities

Program Leading, Management, Implementation and Coordination:

·Coordinate and provide managerial supports to the planning and timely implementation of activities according to the actions defined in the approved project proposals and IRC PCM (Project Cycle Management) guidelines.

·Ensure that project budgets and detailed implementation plans are in place and provide the necessary guidance and support to the team to achieve timely and quality implementation of activities.

·Ensure that all program targets are reached following agreed program objectives and log-frame

·Ensures that the projects are implemented in full compliance with IRC, Govt. and donor processes, policies, systems, and procedures

·Carry out regular field/camp visits to monitor and inspect works and IRC visibility and organize regular project review sessions jointly with MEAL, Grants team, Finance and Operations team

·To ensure proper entry and roll-out of new projects and extension phase of on-going projects and ensure that Sr. Managers receive quality supports to carry this out effectively and efficiently

·Ensure integration of Health and Protection program in every phase of project management

·Perform priority organizational tasks related to his/her competencies as may be assigned from time to time.

·Ensure that sensitivity to protection & health issues and application of the principle of confidentiality is maintained and not compromised at any stage of implementation.

• Provide leadership to manage diversified partnership for project implementation - like local and national humanitarian actors, govt, private sector, local civil society Networks/alliances, and NGOs

Budget Management

·Authorize expenses, monitor program expenditure and budgets, and work with Program, Grants, Finance, Operation and Supply Chain team to ensure resources are optimally utilized and spending is in line with IRC’s financial procedures and donor requirements.

·Ensure that PCM tools are in place and their timely implementation

Team management

·Effectively manage talent and supervise teams, manage team dynamics and staff well-being, provide coaching and strategically tailor individual development plans.

·Lead, manage and motivate the team, ensuring that they have clear objectives, work-plans and receive meaningful feedback on their performance and maintain IRC people’s Management standards

·Complete performance management for direct reports timely and monitor and assess performance to ensure adequate capacity.

·Provide recommendations to Sr. Program Coordinator and HR on issues related to managing staff performance and other related concerns.

·Address and mitigate staff complain and conflicts in coordination with the Sr. HR Coordinator and Sr. Program Coordinator

·Ensure that all responsibilities and duties are carried out in a way that promotes IRC’s values and culture

• Provide support to the team members on time to meet project and learning needs

Representation

·Represent IRC to and proactively engage in relevant coordination fora and meetings at both the field and Cox’es Bazar level.

·Develop and maintain effective functional relationships and linkages with all relevant stakeholders, including partners, government stakeholders, INGO/NGOs, UN agencies etc. to enhance cooperation and coordination.

• Represent IRC when needed in relevant coordination meetings/workshop/seminars etc.