Grants Coordinator

IRC Summary:  Founded in 1933, the International Rescue Committee (IRC) is one of the world’s leading emergency response and development organizations, supporting communities in transition in over 40 countries and 25 cities in the United States.

Job Overview: The Grants Coordinator works to leverage public and private funding opportunities for IRC’s Northern California offices through prospecting, proposal writing, grants management and reporting, and sub award management. The Grants Coordinator, with supervision and collaboration with the Grants Manager, is responsible for conducting the full range of pre- and post-award activities required to prepare, submit, and comply with grant proposals to federal, state/local and private foundations. Activities will primarily support the Sacramento office’s grant portfolio, with limited support to Oakland, Turlock, San Jose, and the regional Immigration program when needed. Work is performed in collaboration with IRC Northern California’s leadership, development, finance, and program staff, as well as headquarters’ revenue, grants and business development staff.    

Major Responsibilities:

Pre- and Post-Award Grants Management (80% of time)

·Support the proposal development and submission process by working with the Grants Manager, IRC NorCal Executive Director, IRC NorCal Development Director, Site Director, local program staff, and headquarters staff to ensure on-time submission of high quality proposals.

·Write key proposal sections, and edit and incorporate the input of other team members into the proposals.

·Work closely with program staff and HQ  staff to prepare grant-related sub-award agreements and sub-contracts that adhere to IRC policies/procedures

·Work closely with Grants Manager, Site Director, and program staff to prepare interim and final reports to grantors.

·Coordinate grant opening and closing meetings for each grant in their portfolio.

·Liaise with the headquarters’ revenue, grants and business development staff on all new contracts, grants, amendments, and sub-grants.

·In collaboration with the Deputy Director of Finance, prepare budgets for funders and liaise with funders regarding fiscal and contractual questions.

·In collaboration with the Grants Manager and the Development Director, work with Site Directors to develop a funding strategy and timeline, and perform prospective research on potential public and private funders.

·Help maintain the Northern California region’s proposal calendar.

·Maintain grants management tracking and donor tracking system and regularly update the Northern California leadership team with accurate data.

·Maintenance of accurate and detailed electronic contract and grant files for each funded program with consistent documentation standards.

·Deliver quality products against a tight schedule.

·Be a local subject expert for IRC’s Business Development Standards.

·Be a local subject expert for IRC’s internal grants systems (PEERS and OTIS).

·Support the other NorCal offices with grants management tasks when needed to ensure coverage.

Private Fundraising (20% of time)

·Support prospecting for new opportunities, the preparation of letters of inquiry, proposals, budgets and reports to local foundations and other potential private donors to solicit restricted and unrestricted private funds, in collaboration with the Grants Manager, Executive Director, and the Development Director.

Key Working Relationships:

·Position Reports to:  Grants Manager

·Indirect Reporting: Sacramento Site Director, NorCal Director of Development
Other Internal and/or External Contacts:

oInternal: NorCal Executive Director, NorCal Director of Finance, NorCal Site Directors, NorCal Program Managers, HQ Resource Acquisition and Management department

oExternal: Community foundations and public funders

Job Requirements:

·Undergraduate degree in journalism, English or a related field or comparable work experience.  Certification or continuing education in grant writing, proposal development and/or fundraising a strong plus.

·At least three years of professional experience in grant writing/fundraising preferred. Strong writing skills and strong project management skills are both essential to this role.

·Excellent writing, research, and organizational skills.

·Ability to work autonomously in their scheduling and prioritizing within tight deadlines with focus on the work product and a high attention to detail.

·Self-directed but with strong interpersonal skills and the ability to work well within a team.

·Proficiency in Microsoft Office applications: Word, Excel, Outlook.

·Fluency in written and spoken English.

·Project management experience/certification a plus.

·Familiarity with the Northern California non-profit/philanthropy environment a plus.

·Familiarity with Asana a plus.

Working Environment:   

·Standard office work environment, with flexibility to work remotely (100% remote currently, with potential to continue 95% remote post-COVID).

·Travel to NorCal sites and external stakeholder meetings occasional (approximately 5% of time – post-COVID). Valid driver’s license and regular access to a reliable vehicle strongly preferred.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.