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Program Officer, Post Award

New York City (United States of America)

  • Organization: IRC - International Rescue Committee
  • Location: New York City (United States of America)
  • Grade: Level not specified
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date:

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Job Overview:

The IRC is one of the leading providers of high-quality programming for refugees, immigrants and asylees. The IRC Resettlement, Asylum and Integration (RAI) department creates opportunities for refugees and other vulnerable migrants to survive and thrive in the United States and in Europe. The IRC RAI department currently has 25 US offices with plans to expand to four more in the coming year. The IRC is committed to developing innovative, context-specific programs in response to strategic funding opportunities with a range of local, state and federal government agencies, as well as private foundations and corporations. This work is led by the Resource Acquisition and Management team, in close collaboration with RAI Regional and Program Quality Units as well as the IRC Awards Management Unit and Finance Department. The Post-Award Program Officer will be a primary focal point for post-award grant administration duties for RAI HQ and select field offices in the United States. This includes reviewing program progress reports, budget versus actual reports, providing technical support on donor compliance, coordinating with the HQ Finance department, assisting with subaward preparation and management, and delivering trainings. Secondary responsibilities include supporting management of in-kind contribution awards, and occasionally helping write and edit sections of proposals for key funding opportunities. This position reports to the Senior Program Officer, Post-Award

Major Responsibilities:

·Act as the compliance focal point for RAI HQ’s project portfolio, by providing guidance and advice on the processing/implementing of new and ongoing awards, IRC internal policies and donor rules and regulations

·Support expansion of RAI office network in the US, working closely with other IRC HQ staff, by providing guidance on donor requirements and risk mitigation related to project start up

·Support RAI HQ staff in the review, editing and submission of reports to public and private donors in coordination with other HQ staff

·Regularly review award budget versus actuals

·Assist with award modifications, including budget and scope modifications, extensions and amendments

·Host grant opening meetings with project staff and carry out periodic check-in meetings

·Liaise with IRC Awards Management Unit, Human Resources and Finance departments to support grant management activities

·Support with the development of subaward agreements, include project scopes of work and budgets and process subawards in accordance with IRC and donor policies

·Coordinate with field offices, HQ Finance and RAI Budget Officer on financial coding for grants

·Assist in the ongoing refinement and updating of post-award and partnership tools and training, keeping in mind practicality of implementation and donor and IRC guidelines

·Occasionally support RAI business development efforts, including proposal review and editing

·When necessary, assist with other duties as assigned.

Job Requirements:

Work Experience:

·Minimum 4 years of relevant professional experience working on donor agreements and awards, compliance and reporting

·Familiarity with US Government grant regulations (e.g., 2 CFR 200), preferred

·Knowledge of subaward and contract management, preferred

Demonstrated Skills and Competencies:

·Excellent oral and written communication skills, including the ability to effectively and diplomatically negotiate with donors, partners, and other internal departments

·Demonstrated ability to problem-solve and work well under pressure in a fast-paced team environment and prioritize accordingly;

Education: Bachelor’s Degree required

Language Skills:  Proficient in written and spoken English

Preferred experience & skills:

·Highly proficient in Microsoft Office suite

·Excellent attention to detail and solid organizational skills

·Ability to work with multiple stakeholders in order to move projects forward

·Strong analytic problem-solving skills

Working Environment:

·Standard office working environment

·This role may require working remotely full or part time and part time remote employees may be required to share workspace.  

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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