Communication and M&E Officer (Regular NPSA9/NB4) for Safeguarding rural communities and their physical assets from climate induced disasters in Timor-Leste project
Timor-Leste is a small half-island country, one of the top ten counties most vulnerable to climate change. Approximately 70% of Timor-Leste’s rural population (840,000 people) is highly vulnerable to climate changes, particularly increasing variability of rainfall and extreme weather events. Lives and livelihoods in the remote interior of the country and coastal regions are both highly exposed. Impacts of intensified extreme events include damage and degradation of decentralized small-scale critical infrastructure, particularly water supply and drainage structures, embankments, and feeder roads and bridges. Damages leave rural populations isolated, lacking basic services. In response to this challenge, in 2019, the government of Timor-Leste with the support of UNDP received funding from the Green Climate Fund (GCF) to undertake the project.
The project objective is to safeguard vulnerable communities and their physical assets from climate change-induced disasters. It aims to address existing institutional, financial and legislative barriers, increasing the climate resilience of vulnerable small-scale rural infrastructure. Six municipalities mainly Baucau, Ermera, Aileu, Viqueque Lautem and Liquica which were selected for the project interventions. The project has the below two inter-related outputs that not only aim to achieve the impact potential, but also to create enabling environment/condition for scaling up/replicating the project impact beyond the immediate target areas.
• Output 1: Climate risk information is developed, monitored and integrated into policies, regulations and institutions to inform climate resilient small-scale rural infrastructure planning and management
• Output 2: Climate risk reduction and climate-proofing measures for small-scale rural infrastructure are implemented to build the resilience of vulnerable communities in six priority municipalities.
Duties and Responsibilities
Under the direct supervision of the National Project Manager and advice/guidance of the CTA, the Monitoring and Evaluation Officer will actively support the NPM and the Project Management Unit (PMU) in development and implementation of monitoring and evaluation strategy to showcase the project results and impacts. S/he will complete the following:
Monitoring and Evaluation
- In consultation with the CTA, project management and team develop a M&E framework and plans, define project indicators, prepare tools and collect and review monitoring data.
- Design and implement data collection and reporting protocols linked to project outcome indicators to support routine project progress reporting;
- Support monitoring data quality tracking the progress of activities and identifying opportunities for staff and IPs capacity building opportunities.
- Perform field visits as per need to ensure the quality of the data gathered by the project and to verify the accuracy of the reported data.
- Record report and analyze data against indicators listed in the logical framework against indicators and AWP
- Manage key informant in-depth interviewing, managing survey data collection, reviewing data, preparing datasets, analyzing quantitative or qualitative data, and report writing.
- Interpret outcomes of implementation through data or other evidenced-based sources and provide program recommendations as needed.
- Assist in the management of field monitoring, evaluation design, empirical and statistical analysis, environmental compliance, and management of information systems.
- Reviewing project reports, back-to-office reports, activity implementation reports, visiting sites, meet with communities and beneficiaries and engaging in written and oral communications with project stakeholders, beneficiaries, grant recipients and local communities to support M&E;
- Prepare regular M&E reports, update risk matrix and logs, lessons learned logs and organize regular monitoring and implementation progress reporting with key government partners, NGOs and community organizations
- Collect data from field monitoring reports. BTORs, activity implementation reports, KIIs etc. and regularly update the results monitoring and tracking framework
- Asist on monitoring of environmental and social risks, and corresponding management plans as relevant, monitoring of gender action plan and monitoring of stakeholder engagement plan
- Assist in the preparation of quarterly and annual reports, in adherence to and compliance with project Annual Work Plans (AWP) and M&E frameworks;
- Assist in the monitoring of milestones and key accomplishments of the program;
- Support in organise special events such as launching, donor engagement/joint monitoring, etc
- Conduct M&E need identification survey among project staff (including municipality level) and identify M&E capacity gaps
- Draft a communication work plan for the project, including links to broader UNDP work and programmes, as well as activities to promote the project and its objectives.
- Organize public awareness raising activities, consistent with the communication strategy
- Work closely with UNDP other units and government sector offices to ensure related communications materials include information about the project;
- Collaborate with UNDP-TL Communication Unit to develop, publish and diseminate media friendly communications products.
Capacity Building and knowledge Management
- Constant communication with the CTA, Project Management team, project Board and UNDP staff for implementation of the project communication work plan.
- Facilitate and support learning agendas, collaboration, learning and adapting, and knowledge management activities; all aimed at facilitating effective collaboration and promote learning and sharing among stakeholders.
- Support the preparation of publication, document case stories and best practices for learning and sharing
- Generate knowledge management products on M&E such as handbooks, toolkits for indicators, lessons learnt reports, webinars and others.
- Network and actively engage with counterparts, communities of practice, NDA and other partners in disseminating learnings and acquiring timely information with respect to M&E policies, tools, and best practices.
- Promotes ethics and integrity and creates organizational precedents;
- Commitment to UNDP’s mission, vision, values and ethical standards
- Sensitivity to cultural, gender, religion, race, nationality and age differences
- Treat all stakeholders fairly and without prejudice
- Maintains objectivity and impartiality in handling evaluation processes
Functi Functional Competencies:
Job knowledge/technical expertise:
- Understands the general issues of climate change and coastal adaptation, especially in the low-lying island contexts;
- Keeps abreast of the new developments in the area of professional discipline and job knowledge and seeks to development him/herself professionally.
- Anticipate Government needs;
- Works toward creating an enabling environment for a smooth relationship between the Government and UNDP;
- Keeps the Government informed of problems or delays in the provision of services;
- Solicits feedback on service provision and quality.
Building strategic partnerships:
- Effectively networks with partners seizing opportunities to build strategic alliance relevant to UNDP´s mandate and agenda;
- Identifies needs and interventions for capacity-building of the Government, potential partners and project staff;
- Sensitizes UN partners, donors and other international organizations to UNDP´s agenda identifying areas for joint efforts.
Required Skills and Experience
Min. Academic Education:
- Bachelor’s Degree or advance degree in social science preferably in Communication, International Relations, Development Studies, Project Management, Environmental Science or related disciplines.
Min. years of relevant Work experience:
At least Four (4) years for bachelor degree and two (2) year for master’s degree of experience in monitoring and evaluation, results based management;
- Sound knowledge in Timor Leste development planning process and development plans;
- Knowledge and experience in designing M&E systems and conducting evaluations;
- Progressively responsible experience in providing strategic support to research and data analysis, knowledge management or project management in the context of development cooperation or related area is required
- Experience in handling of web-based data management systems is an asset.
- Experience working within the Development agencies preferably in government system;
Required Language(s) (at working level):
- Proficiency in spoken and written English and Tetum
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
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