Procurement Technical Assistant - Kenya Country Office

Specific responsibilities

Ensuring cost effective and value for money in procurement of goods, works and services.

In charge of Procurement function

Assist in preparation and custodian of the Country procurement plans.

Review and advice on new templates used in the procurement of goods and services. I.e RFQ review

Processing of purchase requests at Nairobi level and from the Area Offices.

Ensure that the Storage container is well managed for supplies that are received in Nairobi destined for all other offices in the region

Implement internal controls and procedures in respect to procurement of goods, works and services.

Ensure strict compliance and adherence of NRC Logistics handbook and Procurement Standard Operating Procedures.

Receive, Inspect, store, pack and dispatch of supplies and ensure proper documentation is kept at all times of all transactions.

Ensure that all goods ordered and received from overseas have adequate documentation (airway bills, bill of lading, commercial invoice, insurance certificates and any other relevant documents etc.).

Liaise with field offices in respect of supplies being dispatched from Nairobi and ensure that waybills and packing are prepared and shared.

Resolve complaints from the field on all purchased goods, works and services as well as disputes with suppliers.

Coordinate with clearing agents on VAT exemption.

Coordinating payments at Nairobi level by ensuring invoices are settled as soon as they are received.

Prepare Bi-weekly and monthly procurement status reports for submission to Logistics Coordinator and Programme staff review.

Perform any other duties assigned by the supervisor.

Professional competencies

Relevant university degree/Diploma/Advanced Certificates preferably in Procurement or equivalent work experience.

Membership of professional bodies an added advantage.

Proficiency and excellent working knowledge of Microsoft Office application e.g word, excel, powerpoint highly desired.

Previous experience in procurement position will be an added advantage but not mandatory.

Good understanding of various donor’s requirements.

Excellent interpersonal, written and verbal communication skills.

Fluency in the English language, both oral and written

Customer service skills.

Ability to work under pressure.

Knowledge of using Web based procurement ERP systems such as Agresso/UNIT4 is an advantage but not mandatory.

Qualified female candidates are particularly encouraged to apply