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Project Manager

Skopje (Macedonia)

  • Organization: UNDP - United Nations Development Programme
  • Location: Skopje (Macedonia)
  • Grade: Level not specified
  • Occupational Groups:
    • Democratic Governance
    • Project and Programme Management
    • Managerial positions
  • Closing Date: 2021-09-27

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) is a development arm of the United Nations system, with offices in 180 countries. Globally, the organization employs 17,000 people and manages a budget of USD 5 billion each year. The UNDP office in Skopje currently employs a team of 71 and manages a portfolio of projects in environment and energy, democratic governance and inclusive prosperity worth USD 17.5 million (in 2021). UNDP is seeking a Project Manager to coordinate the work of all involved parties in order to ensure smooth implementation of planned project activities. 

 
In early 2021 the Government of North Macedonia started the preparations for the development of 2021-2041 National Development Strategy (hereinafter: NDS), supported by a project implemented by the UNDP in coordination with RCO North Macedonia. UK GGF funding was secured to prepare a methodology for the process, all the background baselines and assessment of strategic documents, proposals for the institutional structure to manage and implement the project, the communications and engagement strategy and various other preparatory documents that could serve as input to the process. The Phase II marks the actual process of formulating the NDS, supported by a system, a structure that will enable effective monitoring of the implementation, supporting the process of embedding the NDS priorities within the national strategic plans, reflecting them in various future planning documents, and making sure the NDS process accelerate the achievement of the 2030 Agenda. The objective of the Project is to support the key national stakeholders to formulate and potentially roll-out the North Macedonia National Development Strategy for the period 2021-2041 and embed an inclusive system for implementation and monitoring of the NDS within the national administrative framework. The Project will contribute to the creation of an enabling environment (structures, regulations, and resources) where all national stakeholders will be able to provide input to the development of an apolitical, inclusive, long-term, adaptable, and consensus-based vision for the country until 2041; as well to increased public awareness and  empowerment for the whole of society to deliver national development goals and engage with the government to encourage the delivery of these goals. 
 
The management of the project requires an experienced Project Manager with advanced knowledge of public policy making and understanding of the complexity of the national development planning processes. Her/His tasks include delivering the results specified in the project document within the established timeframe and budget, as well as regular reporting to the donor and the main beneficiaries. 

Duties and Responsibilities

The incumbent’s duties are outlined below and should be fulfilled in line with the prevailing UNDP rules and procedures as well as with due compliance with the UNDP internal control framework. 

1. Ensuring effective project management of the assigned project by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while continuously tracking the project progress by monitoring, evaluation and reporting; 
2. Building and maintaining strategic partnerships needed to achieve results; 
3. Working closely with the other UN agencies to ensure a continues flow of information, feedback, and ideas for the project purposes. 
4. Ensuring gender mainstreaming within the project. 
5. Ensuring dissemination of knowledge products and adequate knowledge transfer about the tools and methods of work among all the partners in the process. 
 

1. Ensuring effective project management of the assigned projects by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project progress by monitoring, evaluation and reporting;

  • Manage and coordinate project activities based on the relevant Project Document, including the supervision and guidance of the consultants and experts, with a view to achieving project results;
  • Prepare Project progress reports for the donor and the main project beneficiary (Fund for Innovation and Technology Development);
  • Monitor financial resources and ensure accuracy and reliability of financial reports;
  • Manage and monitor the project risks initially identified, submit new risks to the Project Board for consideration and decision on possible action if required; update the status of these risks by maintaining a Project Risk Log;
  • Maintain regular communication on relevant project issues with local and international counterparties, consultants and experts and ensuring quality and timely delivery of all agreed outputs 
 
2. Building and maintaining strategic partnerships needed to achieve results
  • Maintaining strong relationships and ensuring a co-creation process with the project partners, the Cabinets of the Deputy Prime Minister for Economic Affairs, Deputy Prime Minister for European Affairs, Deputy Prime Minister for Fight against Corruption, First Deputy Prime Minister in charge of the Political System and Crime, Ministry of Finance, the Parliament, ZELS, etc.
  • Cultivate relationships with the central and local authorities, private sector, academia and other Project stakeholders, ensuring full understanding, cooperation and an appropriate fit of the project activities with the main needs of the beneficiaries.
  • Maintaining effective linkages with current and potential donors.
  • Disseminate project reports and respond to queries from concerned stakeholders 
 
3. Work closely with the other UN agencies to ensure a continues flow of information, feedback, and ideas for the project purposes. 
  •  Ensure a continues flow of information, feedback, and ideas from the Resident Coordinator Office (RCO), UN Agencies and UNDP country office towards the project’s activities and goals.
  • Maintain a process of co-creation with the UN Agencies towards the project’s activities and goals.
  • Establishing effective linkages with other relevant projects and initiatives in the area with a view to developing substantive partnerships and generating synergies.
  • Ensuring a strong innovative component in the project process, and outcomes. 
 
 4. Ensure effective mainstreaming of gender equality:
  • Support preparation of gender equality background materials for use in discussion, correspondence and briefing sessions;
  • Ensuring that gender equality is mainstreamed throughout team, consultant and staff management activities.
  • Ensure that all the data, when collecting and compiling inputs relating to the Project, are gender disaggregated to the extent possible;
  • Support the reporting on gender mainstreaming as part of the corporate documents. 
 

5. Ensuring dissemination of knowledge products and adequate knowledge transfer about the tools and methods of work among all the partners in the process.

  • Identify, collect and analyze policy-related, relevant information and data;
  • Identify and synthesize best practices and lessons learnt into project goals;
  • Ensures that there is knowledge transfer among key participants in the process, on the tools and methods necessary to make the process work. 
 
Institutional Arrangement:
The Project Manager will report to the Head of the UNDP Democratic Governance Portfolio. The Project Manager will be located in Skopje but will frequently travel throughout the country.

 

Competencies

  • Good application of Results-Based Management
  • Good communication, coordination, collaboration and facilitation skills
  • Establishes lasting relationships and substantive dialogue with partners
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability knowledge and practical experience of managing projects of similar nature and complexity pertinent to national development planning
  • Eager to share knowledge and experience
  • Strong analytical, organizational, and reporting skills
  • Ability to create and manage processes to achieve UNDP's long and short-term financial goals
  • Ability to identify and prioritize risks, and organize action around mitigating them
  • Knowledge on latest trends relevant for the strategic and development planning processes
  • Ability to introduce gender perspectives in the early design stage of the activities and pursue their implementation.

Required Skills and Experience

Education:

  • University degree in Social Science or other relevant field is required. Masters of Science is not mandatory but is a strong asset

Experience:

  • At least 5 years (3 years for candidates with master’s degree) experience in project management, programme/project coordination and implementation
  • Experience in national public policymaking, ideally related to development and development planning
  • Experience in strategic planning on national level and knowledge of institutional frameworks relevant to the national development processes is an asset

Languages:

Excellent written and oral communication and presentation skills are required in both Macedonian and English. Knowledge of Albanian or other languages used in the country is an asset.

Disclaimer

Important applicant information

All posts in the NPSA categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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