Finance & Admin Analyst

Dhaka

Organization: UNDP - United Nations Development Programme
Location: Dhaka
Grade: Junior level - NO-B, National Professional Officer - Locally recruited position
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- FINANCE AND ADMINISTRATION
Closing Date: Closed

Background

Over the past decades, Bangladesh made remarkable human development progress, despite frequent intensive and extensive disasters, impact of climate change and, more recently, the Rohingya refugee crisis. As one of the world's fastest growing economies, the country is an aspirant of LDC graduate and aims to become a developed nation by 2041.

However, its development gains have not been distributed in an equitable way resulting in widening inequality despite making good progress women economic empowerment. Its economic reliance on foreign remittances and RMG have increasingly being exposed to 4th Industrial Revolution and more recently COVID-19. While urbanization and industrialization continue to offer an economic dividend, they have a compound negative impact on eco-system health. Besides, climate and disaster remain major fault-line in the economy and society.

In addressing the challenges, the country was able to maintain a forward-facing policy environment. As a result, the reduction of poverty and inequality, and becoming a resilient nation remain the GoB's top priority. The country is also known for its accelerated implementation approach of Sustainable Development Goals (SDGs) through nationally driven policies and investments.

In support of the country's ambition, UNDP has been a strong partner of the government in co-designing policy solutions, capacity building and promoting innovations. The expectation from UNDP to play an SDG integrator role is growing in the context of the post-UN reform.

This Job Description is designed to support a more integrated and collaborative way in supporting Bangladesh achieve sustainable development and sustainable peace. The Country Office has designed new ways of working that will facilitate more collaboration across the office and higher delivery and emphasize learning and support to national staﬀ capacity development.

Under the guidance and supervision of the Sr. Operations Manager, the Finance and Admin Analyst is responsible for effective delivery of financial and administrative services, transparent utilization of financial resources and management of the Country Office (CO) Finance Unit and oversight of General Administration & Logistics Unit. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance and Admin Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The Finance and Admin Analyst supervises and leads the staff of the Finance unit and provide oversight to General Administration Unit. The Finance and Admin Analyst works in close collaboration with the operations, programme and project teams in the CO and with UNDP HQs staff and Government officials ensuring successful CO performance in Finance and Admin.

Duties and Responsibilities

Summary of Key Functions:

Implementation of operational and financial management strategies
Budget management and organization of the cost-recovery system
Control of CO accounts
Control of CO cash management
Provision of effective and efficient administrative support services including common services
Provide guidance and support to the Programme Clusters on Accounting, Administrative and Financial Matters
Ensures knowledge building, capacity development and knowledge facilitation

1.Ensures implementation of operational and financial management strategies, and adapts processes and procedures, focusing on the achievement of the following results:

Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
CO Finance business processes mapping and elaboration/establishment of internal Standard Operations Procedures in Finance, control of the workflows in the Finance Unit.
Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
Elaboration of the framework and conditions of contributions within the CO resources mobilization efforts.
Elaboration and implementation of cost saving and reduction strategies.
Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions.

2.Manages the project budgets and organizes an optimal cost-recovery system focusing on achievement of the following results:

Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations.
Preparation and monitoring of budgets of management projects.
Elaboration of proper mechanisms to eliminate deficiencies in budget management.
Preparation of cost-recovery bills in Atlas for the services provided by UNDP
Prepare annual budgets and cost recovery systems for agreed common services for Operation Management Team (OMT)’s approval;
Proper management of the contributions to the common services budget and ensuring that the contributions are received in a timely manner and properly tracked and accounted for, with proper documentation.
Monitor and prepare regular management reports of expenditures of common services for review by OMT

3.Ensures proper control of CO accounts focusing on achievement of the following results:

Elaboration of the internal expenditures' control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims, and other entitlements are duly processed, receipting of goods and services and establishment t of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.
Manager level 1 in Atlas.
Control of accounts closure.
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.

4.Ensures proper CO cash management focusing on achievement of the following results:

Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.
Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions.
Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
Member of bank signatory panel.
Approval and submission of monthly UN exchange rate reports to Treasury.
Timely and accurate approval of bank reconciliation, including documented review of exceptions.
Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
Support GSSU in performing Pay cycle management in Atlas for Bangladesh CO.
Timely preparation of monthly cashflow forecast for use by Operations Manager. Liaison with UN Agencies to obtain estimate of their cash requirements.

5.Ensures effective and efficient provision of administrative support services, focusing on achievement of the following results:

Overall oversight of the functions in the fields of general administration and logistic, specially focused on financial management.
Proper Implementation of the control mechanism for administrative services, maintenance of administrative control records such as commitments and expenditures.
Proper management of Common services Assets, CO Assets and supplies
Effective oversight of Common services management and space management.

6. Provide guidance and support to the Programme Clusters on Accounting, Administrative and Financial Matters:

Attend planning and periodic review meetings of projects and provide advice on financial and administrative issues
Provide necessary support/advise to resolve any financial issues faced by the projects
Provide support/advise to projects on implementation of audit recommendations.

7. Ensures knowledge building, capacity development and knowledge facilitation, by:

Providing training to UNDP staff on the application of ATLAS, such as ATLAS PM module, STREAM, Executive Snapshot, Portfolio Dashboards, etc.
Provide on-the-job demand-based capacity development support to CO staff in financial management as needed.

Competencies

Core Competencies:

Innovation (Ability to make new and useful ideas work)-

Level 4: Adept with complex concepts and challenges convention purposefully

Leadership (Ability to persuade others to follow)-Level 4: Generates commitment, excitement and excellence in others

People Management (Ability to improve performance and satisfaction)-Level 4: Models independent thinking and action

Communication (Ability to listen, adapt, persuade and transform)-Level 4: Synthesizes information to communicate independent analysis

Delivery (Ability to get things done while exercising good judgement)-Level 4: Meets goals and quality criteria for delivery of products or services

Technical/Functional Competencies:

Operational Efficiency (Ability to identify and execute opportunities to improve operational efficiency)-Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Service Delivery Coordination (Ability to coordinate and deliver services in line with service level agreements and standards of excellence in UNDP)-Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Client Orientation (Ability to organizes and prioritizes work schedule to meet client needs and deadlines)-Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Quality Assurance (Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled)-Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Risk Management (Ability to identify and prioritize risks, and organize action around mitigating them)-Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Knowledge management (Ability to capture, develop, share and effectively use information and knowledge)-Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Relationship Management (Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships)-Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Teamwork (Ability to work effectively with diverse groups of professionals towards common goals)-Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

UN Ethics & Values (Ability to lead with examples)-Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience

Education:

Advanced (Masters) University Degree in Finance or Accounting, or a professional accounting qualification from an internationally accredited institute of accountancy is required.

Those with professional accounting qualifications from an internationally accredited institute of accountancy will have a distinct advantage.

Master’s Degree in Business Administration, Public Administration, Economics or related field will require UNDP Advanced Accountancy and Finance Test (AAFT).

Experience:

Two years of relevant experience in providing administrative, financial management and accounting advisory services, managing staff and operational systems.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably PeopleSoft.
Experience of IPSAS and/or IFRS.

Language Requirements:

Fluency in English language and national language of the duty station.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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