Senior Grants Officer
Reports To: Deputy Chief of Party - Operations
Length of Contract: 3 Years
Catholic Relief Services (CRS) is the official internatio
nal humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.
CRS, representing a consortium of international non-governmental organizations, local implementing partners and research institutions, is implementi
ng a 5-year Food Security Activity (DFSA) in Kenya funded by USAID's Bureau for Humanitarian Assistance (BHA). The overarching goal of this multi- sectoral activity referred as ‘**Nutrition in ASALs within integrated resilient institutions (Nawiri)**’ is to sustainably reduce levels of acute malnutrition in Kenya’s arid and semi-arid lands
(ASALs), focusing on Isiolo and Marsabit counties. The activity will be implemented in two phases:
Phase I (1.5-2 years) Research, test approaches and collaboratively design a context-sensitive, multi-sectoral activity that sustainably reduces acute malnutrition.
Phase II (3- 3.5 years): Activity Implementation and System and Institutional Strengthening
Reporting to the Deputy Chief of Party – Operations and working as an integral part of Nawiri, the Senior Grants officer will provide management of sub-grants to Nawiri implementing partners and assist with the grant reporting of the project. They will support sub grant finance, risk mitigation, and compliance; build Local Implementing Partners (LIPs) capacity in related areas, manage the competitive sub granting process, conduct Sub Recipient Financial Assessments and Monitoring (SRFA/M) for
all LIPs, and provide tailored capacity building as needed. The incumbent will be responsible for managing programmatic and financial compliance with donor guidelines. S/he will assist in the budget development process and perform budget analysis duties as required.
Review LIPs sub-agreements ensuring the financial terms and conditions are compatible with CRS systems and guidelines and are favorable to quality implementation and reporting.
Ensure all project expenditures and contracts follow terms and conditions of donor agreements.
Ensure financial and programmatic compliance of the grant to contractual obligations, donor requirements and CRS policies.
Assist with the preparation of standard grant agreements for consortium partners /sub-grantees.
Ensure that all stakeholders understand their financial and programmatic
obligations under the grant agreement and have systems in place to support these obligations.
Prepare and implement a training and follow-up program to all project staff and stakeholders to strengthen their financial and management capabilities and fulfill their grant obligations.
Actively facilitate the development of LIPs financial system that will meet donor and CRS requirements and provide the two-way flow of information between program management and partners to ensure responsible management.
Work closely with project and partners’ staff to compile and submit timely quarterly reports and assist the Head of Office in the financial oversight and reporting of the project's sub-grants.
Actively monitor partner performance, ensure completeness of partners internal control improvement plans (ICIPs) and project's management and financial activities.
Assist the LIPs in prepare of cash forecasts, review partners liquidation reports a
nd partner advances within the sub-grant budgets ensuring that all liquidations are processed per grant and CRS guidelines.
Ensure the maintenance of all files, records and documents relating to CRS' program and projects within the program portfolio.
Required Foreign Language:
The Senior Grants Officer will be based in Nairobi and will be expected to travel 50% to the Nawiri Activity areas.
Skills, abilities and attributes
Good organizational skills
Strong presentation skills and an ability to transfer skills and knowledge through, training, mentorship and accompaniment
Strong interpersonal skills and demonstrated ability to work with and in teams
Excellent written and oral communi
Excellent computer skills (Microsoft Office)
Demonstrated ability to foster integration in programming approach
Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
Competencies relevant for the specific position:
These are rooted in the mission, values, and principles of CRS and used by the Senior Grants Officer to fulfill their responsibilities and to achieve the desired results:
Strong conceptual and analytical skills;
Ability to work independently, think innovatively and strategically, and work effectively within a team;
Flexibility and ability to work under pressure and meet deadlines
Strategic thinking and vision
Strong financial/budget management skills required.
le="text-decoration: underline;">Supervisory Responsibilities: None
Key Working Relationships:
Internal: COP, DCOP’s Operations and Programming, Head of Offices and Finance and Project staff.
External: Caritas, Consortium Partners, Donors, government officials, and other stakeholders.
Required Qualifications and Experience:
Bachelor’s Degree /or professional qualification in Accounting, Finance, Business Studies, Auditing, Economics or related field
CPA (K), ACCA, CISA
Knowledge and Experience
At least 5 years’ experience in NGO sector in progressively senior Grants Managemen
t positions. Experience with USAID is highly preferred.
In-depth understanding and experience of working with proposals and contracts from institutional donors, preferably USAID
Experience in complex planning and budgeting processes including the ability to provide clear guidance on donor policies and procedures
Comprehensive understanding of financial reporting, review and analysis
Experience leading or participating in USAID financial compliance audits
Hands on experience in reviewing complex contracts and agreements
Experience setting up and managing USAID compliance monitoring systems, developing and implementing relevant tools
Ability to develop productive working relationships with counterparts in other agencies and organizations
Agency-Wide Competencies (For All CRS Staff):
These are rooted in the mission, values
, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
Accountability & Stewardship
Continuous Improvement & Innovation
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
What we offer:
CRS offers a comprehensive benefits package and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.
*Our Catholic identity is at the heart of our mission and operations. Catho
lic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting childr
en and vulnerable adults from abuse and exploitation.
CRS Kenya strives to be a place where a diverse mix of talented people want to come and work, stay, and do their best.
CRS provides equal employment opportunity to all qualified employees and applicants for employment and does not discriminate on the basis of race, color, religion, ancestry or national origin, sex, age, marital status, physical or mental disability or handicap, medical condition and any other status protected by law. As an equal opportunity employer, CRS will recruit, hire, train and promote persons solely on their
qualifications and abilities.
By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive back
ground check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.
Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.