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RCO - UN Coordination Associate

Damascus (Syria)

  • Organization: UNDP - United Nations Development Programme
  • Location: Damascus (Syria)
  • Grade: GS-7, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Administrative support
    • Managerial positions
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2021-09-26

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Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the guidance and direct supervision of the UN Head of the Resident Coordinator’s Office, the Coordination Associate is responsible to provide coordination support to and represent the RCO in the UN Operations Management Team, as well as for the execution of services in the UN RC’s Office, managing data and facilitating the implementation of UN activities. In doing so, the Coordination Associate promotes a client-oriented approach.

The UN Coordination Associate works in close collaboration with the operations, programme and project teams of the UN Agencies and UN DCO staff in supporting BOS and operations related issues.

 

Duties and Responsibilities

The primary responsibilities of the position are:

  • Ensure effective support to UN inter-agency coordination processes and products, including the achievement of the following results;
  • Provide support to Operations Management Team in Syria focusing on achievement of the following results;
  • Provide administrative support to the Resident Coordinator’s Office focusing on achievement of the following results;
  • Support preparation and implementation of the RCO’s Work Plan and budget focusing on the achievement of the following results;
  • Ensures facilitation of knowledge building and management focusing on achievement of the following results.

Ensure effective support to UN inter-agency coordination processes and products, including the achievement of the following results:

  • Support the inter-agency working groups and committees, in particular the UNCT, OMT, HACT, BOS 2.0 WGs, including minutes taking for the UNCT and OMT.    
  • Present information/ reports for monitoring UN interventions, in particular in reference to the implementation of the Business Operations Strategy (BOS) 2.0 and overall operational issues.
  • Coordinate the completion and submission of OMT-led surveys (i.e. Place-to-Place Survey, Hardship and Housing Questionnaires to ICSC, etc).
  • Monitor and follow up on visa/residency issuance for the UN International Staff and in-coming missions, consolidating the “UN Visa Record” and reporting to the RC/HC and OCHA.
  • Represent the RCO at the OMT and report to the RCO Management on issues to follow up.

Provide support to Operations Management Team in Syria focusing on achievement of the following results:

  • Support the Syria OMT team/BOS 2.0 taskforce in the implementation of the BOS 2.0 in Syria.
  • Ensure effective communication/reporting between the RC Office and the OMT, including the follow up to OMT’s recommendations addressed to the RC/UNCT.
  • Provide administrative support/reporting to the Common Services Coordinator on UNCT budgets, expenses allocated under the Common Services Budget.
  • Ensure timely communication/reporting of UNCT decisions, NVs, or any other actions decisions related/tasked to the OMT/OMT Chair/OMT Coordinator.

In close collaboration with the RC’s Administrative Assistant, provide administrative support to the Resident Coordinator’s Office focusing on achievement of the following results:

  • Support to administrative requirements of the Resident Coordinator’s Office team, including visa requests, travel authorizations, security clearances, payment processing etc.
  • Keep record of staff leaves, R&R and support in other HR related processes (including liaising with DSS).
  • Maintain a database of agencies with field representation and non-resident in country.
  • Provide technical and logistical information / support to missions of agencies without field representation and international missions received by the RCO.
  • Provide logistics support to the RCO staff and RC for missions and business related travels;
  • Request, follow up and report about support provided by UNDP and other service providers on behalf of the RCO.
  • Translate, circulate and maintain a tracking tool of the Notes Verbales from the Government of Syria addressed to the RCO Management and the UNCT.
  • Shadow the RC’s Administrative Assistant when needed.

Support preparation and implementation of the RCO’s Work Plan and budget focusing on the achievement of the following results:

  • Prepare proposals for funding and inputs to the RCO’s Work Plan and reports.
  • Provide support to end-year reporting.
  • Provide operational support for RCO’s and UNCT’s activities and meetings.
  • Keep records of financial supporting documents for the RCO expenses from the Support to the Resident Coordination (SRC) fund and other funds dedicated to UNCT activities.
  • Monitor of the RCO funds expenditures and reporting on budget revisions.
  • Prepare the Procurement Plan of the RCO.
  • Maintaining/updating the RCO assets list.

Ensures facilitation of knowledge building and management focusing on achievement of the following results:

  • Synthesis of best practices and lessons learnt on coordination, primarily related to the BOS.
  • Sound contributions to knowledge networks and communities of practice.

Competencies

Core:

Innovation:

  • Ability to make new and useful ideas work.

Leadership:

Ability to persuade others to follow.

People Management:

  • Ability to improve performance and satisfaction.

Communication:

  • Ability to listen, adapt, persuade and transform.

Delivery:

  • Ability to get things done while exercising good judgement.

Technical/Functional:

Learning and Development:

  • Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees.

Operational efficiency:

  • Ability to identify and execute opportunities to improve operational efficiency.

Internal Reporting and Accountability:

  • Ability to create internal reporting and accountability processes and standards.

Office Administration:

  • Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs.

Report Writing:

  • Ability to prepare quality reports.

Innovation:

  • Ability to manage organisational resources and deployment in pursuit of innovative approaches and initiatives.

Required Skills and Experience

Education:

  • A first-level university degree (Bachelor’s degree) in administration, business, accounting or related fields.
  • High School in combination with 7 years of qualifying experience may be accepted.

Experience:

  • 4 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements:

  • Fluency in English and Arabic. Working knowledge of other UN language is an asset.

Other:

  • Demonstrates commitment to UN mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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