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Operations Assistant

Baltimore (United States of America)

  • Organization: IRC - International Rescue Committee
  • Location: Baltimore (United States of America)
  • Grade: Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date:

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Job Overview
The Operations Assistant is responsible for receptionist services and operational duties, resulting in a well-functioning, compliant operational environment for staff, clients, and partners.

MAJOR RESPONSIBILITIES

  • Reception and Facility Management
  • Answer all incoming phone calls and direct them to the appropriate team members in a timely and courteous manner.
  • Manage front desk area, greeting and directing clients and visitors in a professional manner.
  • Provide information and answer questions for all visitors.
  • Maintain reception area and lobby in a neat and professional manner.
  • Receive and distribute incoming mail and faxes.
  • Support the Operations Manager with resolving facility maintenance issues.

Information Technology (IT)

  • Coordinate repairs and improvements of copiers and other equipment with staff, property manager, and vendors.
  • Support office-level IT and communications infrastructure, hardware, and software needs.

Supply Chain

  • Order office and program supplies as needed.
  • Process vendor invoices in coordination with Finance team.

Safety and Security (S&S)

  • Provide support for day-to-day S&S matters.
  • Support special projects and perform other tasks and duties as assigned.

 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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