Privacy Impact Assessment (PIA) Assistant -SSA
Privacy Impact Assessment (PIA) Assistant -Short Term
TYPE OF CONTRACT:
National short-term assistant, SSA
DUTY STATION (City, Country):
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.
In Kyrgyzstan, WFP has established its presence since 2008 to support chronically food insecure and vulnerable people. While earlier programme support was unconditional and covering target population through blanket distribution of food jointly with local counterparts, eventually, WFP has introduced more demand-driven and community-based participatory approaches by putting people at ‘the heart of decision-making’ processes. The current Country Strategic Plan (CSP) is implemented in close coordination with partners and supports the country in food security and nutrition, social protection, rural development, disaster risk reduction and climate change adaptation.
Under the current CSP, WFP partners with the national government in 5 Strategic Outcomes (SOs):
- Optimization of school meal programme;
- Support to vulnerable smallholders;
- Enhancing community resilience to climate change and natural disasters;
- Support to food security and nutrition management;
- Emergency support and early recovery.
For all the above programme interventions, WFP Kyrgyzstan heavily relies on support and partnership by the national counterparts (ministries, departments, NGOs, school administrations, communities, etc.) to process large volume of data linked to its programmes and operations. Fully acknowledging that managing people’s personal data and identity is extremely sensitive, WFP consistently improves existing practices and tools to prevent any unintended use of personal data of beneficiaries. Protecting personal data is about protecting people’s life, dignity and integrity, which is the core commitment set forth by the 2020 WFP Protection and Accountability Policy. In contrast to larger emergency and refugee context operations, WFP Kyrgyzstan works mostly with national citizens and in a development country context. At the same time, there are several aspects to be improved in the manner data is handled, processed and transferred between local partners and WFP in the course of joint programme interventions (targeting, implementation, monitoring, reporting, etc.).
The key tool used in data protection work in WFP is a Privacy Impact Assessment (PIA), which is aimed at identifying, evaluating and addressing the risks (e.g. protection, legal, principled emergency action, etc.) arising from the processing of personal data related to a specific activity, project, programme, initiative or, in this case, a whole Country Strategic Plan (CSP). The PIA is a multifunctional exercise, which draws from the expertise of units such as IT, M&E, partnerships, programme and protection.
PURPOSE OF THE ASSIGNMENT
WFP Kyrgyzstan is seeking qualified national staff to assist international consultant in the conduct a Privacy Impact Assessment (PIA) with objective of reviewing, evaluating and improving existing data protection mechanisms across programme interventions.
- Assist in the conduct of thorough Privacy Impact Assessment (PIA) of the WFP Kyrgyzstan tools/mechanisms per data flows under each SO with the purpose to analyze and identify privacy and personal data protection risks and propose any required mitigation measures for improving data protection for new CSP for 2023-2028.
- Support in the conduct of lighter assessment of social protection programme tools, so called “digital assistance services”, for possible re-designing of existing processes in a digital and innovative way considering data protection risks and related mitigation measures.
He/she will assist/translate/interpret to international PIA Consultant in the assessment of privacy and personal data protection in WFP Kyrgyzstan and production of key recommendations for improving the existing practices.
ACCOUNTABILITIES/RESPONSIBILITIES OF THE PIA assistant include:
The PIA Assistant will be supervised by the international PIA Consultant (remotely) and will be based in Bishkek office of WFP with ad-hoc trips and meetings, if required, for conducting interviews and focus group discussions with partners, community members and WFP staff/units. PIA Assistant will be guided by PIA focal point and Deputy Country Director.
- Assist in developing a deliverable-based workplan for the assignment, with the completed PIA report clearly outlining key recommendations as the final product for WFP Kyrgyzstan context.
- Translate and support with conducting secondary literature and data review to understand for the international PIA Consultant the:
- Socio-political situation and relevance of identity and personal data therein;
- Protection issues experienced by crisis and poverty affected people, with special focus on issues where identity, or lack of identity, or any particular status of the person (e.g., ethnicity, language, disability, gender, displacement, etc.) is a triggering factor;
- Legal framework on data privacy and protection in Kyrgyzstan, including applicability of UN privileges and immunities, domestic legislation and regulations of relevance to people’s identity (e.g., Know Your Client regulations; anti-terrorism laws; anti-money laundering laws; any other public health or public security law requiring access to personal data) and possibility that partners or third parties are obliged to disclose data to authorities;
- Known or foreseeable actors that might be interested in requesting/accessing/seizing personal data collected by WFP to pursue humanitarian and non-humanitarian purposes;
- Risks of possible unintended use of personal data and consequences on WFP’s beneficiaries.
- Interpretation and support to PIA international consultant in the organization of meetings/interviews with main ministries in the Government (Ministry of Education, Ministry of Social Development, Ministry of Agriculture, Ministry of Emergency Situations and other who partner with WFP), with development and cooperating partners as well as with programme participants of various gender, age, disability and other diversity;
- Support to PIA international consultant in the analysis of social protection programme (e.g. social contract) and WFP support through digital tools in terms of re-designing of existing processes for better data protection, mitigation of risks and introduction of measures.
- Assist to PIA international consultant in organization of internal consultations with relevant WFP staff, including heads of units, heads of field office, focal points in relevant sectors, and colleagues working on data protection at the country, regional and headquarters level;
- Interpret and assist to PIA international consultant in engaging in field visits, if required, to complete data collection and consultations for the PIA, including to observe informed consent being obtained from beneficiaries for data collection and registration, with a view to developing informed consent guidance document for partners;
- Support in the analysis of data flows, data security, data quality and data subject rights in WFP operations at WFP country and field-office level;
- Help in analysing WFP Kyrgyzstan current status with respect to implementation of privacy and personal data protection, including issues such as data quality, data subject rights, data security standards, and risk analysis as per the Data Protection Toolkit;
- Support in the conduct of overview of data protection risks and mitigation measures and key programmatic recommendations.
- Assist in completing and drafting the final report including all annexes in consultation with relevant colleagues for inputs on the final draft and presenting it to Heads for endorsement of the recommendations.
The PIA is a multifunctional exercise, which draws from multiple areas of expertise (e.g. IT, programme, SCOPE): it is therefore fundamental that, under the overall leadership of the Country Office Management, relevant key staff members provide support to the PIA mission. The methodology will rely on the following
- CO to appoint PIA focal point(s)
- RBB to provide PIA and data mapping tools
- RBB to provide remote technical support throughout the whole exercise
- Review of past mission reports, assessment and finding related to WFP Kyrgyzstan programmes
- Working sessions with relevant CO and HQ staff (program, TEC, management)
- Consultations with key partners (Government, CPs, UN Agencies, protection actors, etc.)
- Remote consultations with beneficiaries
- Desk based protection and context analysis
- Review of laws and policies
A report outlining main findings and recommendations for improving privacy and data protection by WFP Kyrgyzstan per each SO and programmatic activity.
QUALIFICATIONS & EXPERIENCE REQUIRED:
Desired experiences for entry into the role
Education & Experience:
Advanced university degree in one of the following disciplines: social sciences, law, humanitarian assistance, or another field related to international relations, human rights, or political science.
Fluency (level C) in written and spoken English.
Working knowledge of Russian and other languages spoken in Kyrgyzstan is desirable.
TALENTED WOMEN ARE ENCOURAGED TO APPLY
We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.
WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.
Closing date: 17 October 2021
WFP does not charge any fees at any stage of its recruitment process.
Only candidates who are short-listed will be contacted.
OPEN TO KYRGYZSTAN NATIONALS ONLY