Terms of Reference: Bid Writer for CDC “Implementation of Programs for the Prevention, Care and Treatment of HIV/AIDS in the Republic of Côte d’Ivoire under the President's Emergency Plan for AIDS Relief (PEPFAR)” opportunity
While major progress has been made in Côte d’Ivoire over the past 15 years in the fight against HIV, substantial interventions and attention are still needed to reach the 95-95-95 UNAIDS strategy. According to UNAIDS, the HIV prevalence rate is estimated at 2.1% with an estimated 380.000 people living with HIV (PLHIV). While the prevalence rate has decreased by 72% between 2010 and 2020, there are still 6,200 adult and children newly infected each year.
The IRC has been operational in Côte d’Ivoire since 2003 and alongside local health authorities, local NGOs and communities, provides support for iCCM, sexual and reproductive health, family planning, access to water, sanitation and hygiene, community-based surveillance for 10-epidemic prone diseases, and nutrition activities. Specifically in the field of HIV, the IRC has been implementing community-based HIV interventions since 2010, ranging from prevention and care and support to OVCs and their families, to specific activities aimed at addressing overlapping vulnerabilities for adolescent girls and young women. In addition to health, the IRC has programming in economic recovery and development, child and youth protection and development, and women’s protection and empowerment.
The IRC advocates for and builds capacity within local governments, NGOs and communities to strengthen delivery of health and nutrition services and support health systems strengthening. We invest in changing policy, introducing new delivery methods, increasing women’s health choices, challenging traditional gender norms, and working with governments to scale up services. The IRC also engages in the direct provision of healthcare and we are finding new ways to provide health services, reach clients, increase client voice, and improve uptake of essential health and nutrition services.
Scope of work:
The Bid Writer will lead the writing of a competitive and compelling bid (proposal) working closely with the Proposal Manager (Bid Lead), Côte d’Ivoire project teams, and relevant IRC HQ based technical advisors (TAs) and other experts, and focal points from consortium partners. Based on inputs from these sources, the Bid Writer will be responsible for writing the technical narrative, accurately capturing the technical approach and project design
The consultant will undertake the following tasks:
•Review all donor guidelines, evaluation criteria, templates and existing bid documents as well as relevant IRC health programming and project documentation;
•Gather and analyze all the available assessments and information concerning context/problem analysis to ensure required data is readily available;
•Participate remotely in the project design workshop following the anticipated release of the NOFO;
•Coordinate regularly with IRC staff (Health Coordinator, Deputy Director of Programmes (DDP), Technical Advisors (TAs), Regional Directors, Finance staff), bid contributors, and partner focal points and the IRC Proposal Manager;
•Coordinate inputs from IRC and consortium partners on technical approach and logical framework;
•Write first narrative draft in accordance with donor guidelines and project design, agreed and articulated during brainstorming and the design workshop with the proposal team;
•Produce a second draft incorporating proposal team’s, technical advisors’ and partners’ feedback;
•Ensure feedback is coherently integrated into the final draft in alignment with donor requirements
•Regularly communicate progress to IRC Proposal Manager and lead TA; and
•Coordinate and seek inputs from consortium members as needed.
Indicative timeframe and deliverables
The consultancy will begin tentatively on October 15, 2021, and the deliverables will be due in accordance with agreed upon timeframes that will evolve as information becomes available from the donor. The IRC bid team will review and finalize the following breakdown of tasks with the consultant:
•Reading and reviewing donor guidelines, templates, bid documents, existing contextual materials.
•Review recently submitted CDC proposals to ensure familiarity with requirements and formatting.
•Preparation of materials related to summary of key and approaches relevant to the bid and the HIV issues impacting Côte d’Ivoire and the specific regions chosen for the bid, existing HIV and CDC and/or PEPFAR projects, and context analysis for proposal design workshop;
•Participation in design workshop, including remotely (with agreed upon responsibilities in workshop outputs, including note taking);
•Writing of the first draft of the proposal, in coordination with lead TAs and Proposal Manager following design workshop;
•Meetings with proposal stakeholders and IRC staff as necessary (remotely);
•Writing of a second proposal draft based on IRC and partners’ reviews and feedback.
The Consultant will work for a maximum of 45 business days over the period tentatively set as follows: 15 days between October 15 to November 30, and 30 days from December 1st to January 20, 2022.
Required qualifications and experience:
•Bachelor’s degree in relevant field (public health and/or international development) and minimum of 5 years’ experience in proposal writing for CDC, PEPFAR and other Institutional Donors;
•Extensive experience in health technical writing, experience with HIV preferred;
•Extensive understanding and experience of competitive proposal development processes;
•Excellent oral and written communications skills and demonstrated ability to write and produce documents (proposals, reports) under tight deadlines;
• Demonstrated knowledge of CDC and PEPFAR procedures and requirements;
• Excellent English speaking/writing skills essential and French speaking skills strongly preferred;
The following are expected from the consultant no later than the dates indicated:
- Preparation of materials related to summary of key approaches relevant to the bid, existing HIV and CDC/PEPFAR projects, and context analysis for proposal design workshop30 October 2021
- Write first draft of the narrative based on project design in accordance with donor specifications, ensuring consistency with budget development. 15 November 2021
- Write second draft narrative proposal once the NOFO has been released in responding to technical advisors and teams’ reviews and share with project team for final review.15 December 2021
- Write third draft narrative proposal responding to technical advisors and teams’ reviews and share with project team for final review.30 December 2021
- Check final draft to ensure consistency throughout documents (technical narrative, budget narrative and annexes as needed) in line with the donor priorities as outlined in their guidance notes. 15 January 2022
This is a remote role