Head, Field Procurement and Logistics Office, Lebanon Field Office

Org. Setting and Reporting

The Head, Field Procurement and Logistics Office reports to Director of UNRWA Affairs or Deputy Director of UNRWA Affairs as applicable.

The incumbent will perform his/her duties in the context of ongoing management and structural reform which may have a bearing on the incumbent’s scope of work. The duties herein are generic and may differ depending on the requirements of the specific field.The incumbent of this post will be responsible for the delivery of effective and efficient procurement and logistics services to meet and satisfy assessed programme needs across the broad spectrum of its regular, emergency and discrete project activities, as applicable

UNRWA, the largest United Nations programme in the Middle East provides education, health care, relief and social services and micro-credit services to some 5.5 million registered Palestine refugees in Jordan, Lebanon, the Syrian Arab Republic, the West Bank and the Gaza Strip.

Responsibilities

- Plans, develops, and manages the procurement activities of the Field Office including multi-million expenditure for procurement of broad range of commodities, services and construction works; serves as a principal advisor on procurement and logistics to the Field Office management.

- Is responsible for all aspects of supply chain management within the Field in support of its operations, Departments and Programmes, resource allocation, sourcing, supplier management, inventory logistics and channels for distribution, forecasting, supply chain initiatives as well as flow and processes management, including:
• Ensuring compliance with established tendering and quotation procedures for the supply of goods and services.
• Conducting quality control on supplies and materials received.
• Carrying out local market research and procuring local supplies.
• Facilitating the receipt of supplies by land, sea, and air through liaison with customs, port, shipping and government authorities and the processing of customs, tax exemption, insurance, clearing and forwarding documentation.
• Supervising the sale of surplus, obsolete or unserviceable stock and stock control, warehousing and asset management functions.

- Develops and ensures the efficient implementation of the procurement annual plan and overall procurement strategies using the best procurement practices and approved policies.

- Represents the Field Office in contacts with internal and external parties on contractual matters and advises thereon; recommends to the Field Director appropriate action to be taken in relation to procurement contracts and/or orders; authorizes procurement contracts up to an approved limit.

- Analyses all procurement proposals to determine appropriate strategy or approach, performs market research to develop proposals on revisions of procurement plans, procedures and policies.

- Is responsible for managing the receipt, storage, issue and distribution of basic commodities to the refugee special hardship cases and pregnant women and nursing mothers in the Field; the pre-packing of food rations and the operation and maintenance of the related machinery and equipment.

- Is responsible for all aspects of the motor transport management within the Field; including driver testing, vehicle maintenance, registration and insurance and related machinery and equipment.

- Leads, manages, and trains the procurement team to perform the procurement activities as planned and efficiently.

- Serves as a member of Committee and Board as applicable.

Competencies

Professionalism:
Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Leadership:
Serves as a role model that other people want to follow. Empowers others to translate vision into results. Is proactive in developing strategies to accomplish objectives. Establishes and maintains relationships with a broad range of people to understand needs and gain support. Anticipates and resolves conflicts by pursuing mutually agreeable solutions. Drives for change and improvement; does not accept the status quo. Shows the courage to take unpopular stands.

Technological awareness:
Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Managing performance:
Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Advanced university degree (Master degree or equivalent) in a supply chain management discipline, business administration, public administration, commerce or other related field.

Additional study, course-work or training in the areas relevant to supply chain management, procurement and/or a recognized qualification in procurements and logistics is preferable.

Job - Specific Qualification

Possession of a valid driving license.

Additional study, course-work or training in the areas relevant to supply chain management, procurement and/or a recognized qualification in procurements and logistics is preferable.

Work Experience

At least eight years of progressively responsible relevant professional experience in procurement and logistics operation in large commercial or international organization.

At least five years of relevant experience at the international level preferably in a developing country.

A minimum of 2 continuous years of relevant international experience outside UNRWA, and outside the country(s) of which the candidate is a national or holds citizenship, a passport or a national identity number.

Proven record of delivery procurement programmes and services.

Knowledge of UNRWA and UN Procurement rules and directives, of UN policies, procedures and operations as well as leading-edges supply chain management or prrocurement and logistics methods (desirable)

Working Knowledge and experience in the Agency operations area and knowledge of Middle East Culture (desirable)

Languages

Excellent command of written and spoken English.

Knowledge of Arabic language (desirable)

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Type of Contract and duration: 2 years, with the possibility of further extension

The incumbent may be required to travel to different UNRWA areas of operation.

Possession of a valid driving license.

Equivalency:
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Competencies:
- Professionalism
- Vision
- Planning and organizing
- Technological awareness :
- Communication
- Client orientation
- Leadership
- Building trust
- Managing performance
- Teamwork
- Proficiency in the use of internet and the MS office programmes for word processing, spreadsheet, database management and presentation; working knowledge of the use of computer applications relevant to supply chain management and procurement including knowledge and work experience with any modern ERP system is desirable.

A roster may be created from the selection exercise, and successful candidates may become eligible for appointment to the same post or a similar post.

Applicants have to complete the Personal History Profile (PHP) in inspira in order to be considered. The PHP should be completed with full relevant work experience as per the requirements in the Job Opening, in order to be considered.

UNRWA is funded almost entirely by voluntary contributions from UN member states, regional bodies, business foundations and individual contributions. The mission of UNRWA is to help Palestine refugees achieve their full potential in human development under the difficult circumstances in which they live.

For more details on UNRWA, please visit: https://www.unrwa.org/United Nations

United Nations Considerations

Staff members are subject to the authority of the Commissioner-General of UNRWA and to assignment by him or her.

UNRWA is committed to achieving gender parity at all levels of staffing under the current UN-wide gender agenda and strongly encourages applications from qualified applicants from under-represented groups.

At UNRWA, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. UNRWA is committed to creating a diverse and inclusive environment of mutual respect. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

UNRWA Considerations
UNRWA staff are expected to uphold the highest standards of efficiency, competence, neutrality, impartiality and integrity. This includes respect for and commitment to human rights, diversity and non-violent means of dealing with all kinds of conflict. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. Candidates will not be considered for employment with UNRWA if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. The Agency may disqualify applicants who have separated for reason of misconduct, who left a UN Agency while misconduct processes were pending, or who appear on the UN Sanctions List.
UNRWA is a non-smoking work environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.