Budget Control Officer (P2)

Background

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security related concerns, including arms control, confidence and security building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The objective of the OSCE Special Monitoring Mission to Ukraine (SMM) is to contribute, in close co-operation with OSCE institutions and other actors of the international community, to reducing tensions and fostering peace and stability in Ukraine, and ensuring the observance of OSCE principles and commitments, thus establishing conditions for inclusive political dialogue aimed at achieving a sustainable transition respecting the territorial integrity and sovereignty of Ukraine.

The Mission is composed of about 1500 mission members, from more than 40 participating States and has a budget over EUR 100 million.

The Administration and Finance Department comprises the following Units: Human Resources, Medical Services, Finance and Budget, Procurement and Contracts Management, Infrastructure (including General Support Services and Dnipro Forward Logistics Base) and ICT Management.

The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. We encourage qualified applicants, in particular female candidates, to apply for this position.

Tasks and Responsibilities

Under the direct supervision of the Budget Officer, the Budget Control Officer is responsible for supporting the preparation and the controlling of budget expenditures and the administration of the Mission budget, including Extra- Budgetary contributions, in accordance with the OSCE Regulatory Framework.

More specifically, as Budget Control Officer, you will perform the following tasks and responsibilities:

1. Assisting in formulating, analysing, verifying and consolidating the draft of the budget proposals; in this respect conducting financial analysis and provides proposals to improve efficiency and reducing costs across the Mission;
2. Assisting in monitoring the approved budget on a continuous basis and participating in the preparation of relevant financial reports;
3. Preparing budget forecast and ensuring its consistency with planned recruitment, procurement and operational decisions;
4. Controlling funds availability under the programmes and preparing detailed expenditure and budget statements with an appropriate financial analysis for Programme Managers;
5. Ensuring that all expenditures are recorded in line with financial rules and regulations of the Organization and approved budget structure is applied in a correct and consistent manner;
6. Drafting correspondence and responding to queries on budget related issues as required, as well as preparing replies to internal and external audit observations relating to the area of responsibility;
7. Conducting training to Mission members on OSCE Financial Rules and Regulations, administrative procedures and processes, as well as providing them with updates and necessary clarifications;
8. Acting as Budget Officer in her/his absence;
9. Performing other related duties as assigned.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine

Necessary Qualifications

• International mission members in the OSCE are internationally recruited. For the purposes of OSCE Missions (Field Operations) this means that they are hired to work in a duty station outside of their home country or country of permanent residence. As a result, nationals and permanent residents of the duty station are not eligible for international mission member positions. In the case of individuals with multiple nationalities, candidates are still ineligible for consideration even if using another citizenship for application while simultaneously maintaining the citizenship or permanent residence status of the country where the duty station is located;  
• First-level university degree in finance, accounting, business administration, economics or other related fields or certification from a recognized professional accountancy institution;
• Minimum of four years of professional experience in accounting or finance in intergovernmental, governmental or commercial organizations;
• Well-developed observational and analytical skills and ability to work with big volumes of financial data;
• Experience in using the ERP (Enterprise Resource Planning) systems highly desirable;
• Professional fluency in the English language, both oral and written, and the ability to communicate clearly and concisely;
• Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Ability to establish and maintain effective and constructive working relationships with people of different nationalities, cultural backgrounds and genders while maintaining impartiality and objectivity;
• Computer literate with practical experience with Microsoft applications.

Remuneration Package

Monthly remuneration subject to social security deductions is about USD 4,067 to which is added Board and Lodging Allowance (currently EUR 125 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

 

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. 

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years. 

Please be aware that the OSCE does not request payment at any stage of the application and review process.