Business Processes and Procedures Support Specialist/Officer

Details

Mission and objectives

Established in 1951, IOM is a Related Organization of the United Nations, and as the leadingUN agency in the field of migration, works closely with governmental, intergovernmental andnon-governmental partners. IOM is dedicated to promoting humane and orderly migration for thebenefit of all. It does so by providing services and advice to governments and migrants.

Context

Under the overall supervision of the Senior Regional Resource Management Officer (SRRMO) in RO Cairo and under the direct supervision of the Chief of Mission (CoM) in country Office and the technical supervision of the Resources Management Officer (RMO) in Country Office, the successful candidate will be responsible and accountable for giving support with respect to IOM’s policies and business processes and procedures relating to administrative, financial, HR, Procurement, risk management and internal controls matters.

Task description

1. Ensure in close coordination with the regional office that proper resources management and internal control processes are implemented in the Country Office 2. Advise, under guidance of the COM and RMO, on risk management of projects in the country Office and coordinate with the Project Managers and regional office accordingly. 3. Support in reviewing the critical processes and methodologies which the CO performs by providing inputs to the RMO to enhance processes and facilitate proper record keeping and response to Audits. Support of implementation of E-filing. 4. Check compliance of projects implementation with IOM Project Management Manual, donors’ regulations and policies, and facilitate the implementation of corporate projects implementation and development strategies and monitoring of achievement of results. 5. Support the RMO in the CO in budgets monitoring and controlling mechanism of spending to ensure that costs are contained within approved allocations. 6. Provide support and analysis to the RMO and PM, in case of delay with PRIMA processes for new project proposals as part of the project endorsement process, and with a view to seeking adequate coverage of shared staff and office costs. 7. Provide support and analysis to the RMO in establishment of the monitoring and overseeing process of the financial management of all activities in the CO, including the oversight of budgets, financial expenditure, accountability, and treasury matters. Produce quarterly or monthly CO’s financial sustainability analyses in coordination with the RO 8. Identify and coordinate, with relevant colleagues at CO and RO, training needs in view to building staff capacity in the field, ensuring that IOM rules and regulations are followed 9. Ensure proper processes and documentation of resource management business cases in regards of procurement of the CO to ensure accurate implementation of new procurement rules and regulations in close coordination with RO procurement officer 10. Proactively take part in the process of creating resource management tools, SOP, and applications for the country office in coordination with regional office with the objective of enhancing internal controls and effective management of resources 11. Maintain filing and e-filing, ensuring the safeguarding of confidential data and provision of up-to-date information related to the Country offices profiles in coordination with the regional office. 12. Perform other relevant duties as assigned.