Assistant

OBJECTIVES OF THE PROGRAMME

The WHO Western Pacific Region is made up of 37 countries and areas. The diversity of people and health situations requires a solid understanding of the emerging socioeconomic, epidemiologic and demographic patterns and trends.

The Division of Programme Management provides overall direction and coordination for the management of regional technical cooperation with countries and areas in the Western Pacific Region.

The objective of the Country Support Unit is to support the establishment of effective leadership of WHO's work in countries in the Region.

DESCRIPTION OF DUTIES

Under the guidance and supervision of the Technical Officer (Planning, Collaboration and Reform), as well as the coordination of the Administrative Assistant/CSU, the incumbent performs the following duties and functions:

(1) Provides assistance and performs administrative duties for CSU team members, including screening of callers and visitors; directing incoming correspondence to appropriate staff members; reviewing outgoing correspondence for accuracy of style, grammar and spelling, and completeness of accompanying documents; establishing and maintaining required records, files and reference materials; scheduling appointments; preparing requisitions and other administrative documents; and drafting correspondence and information materials;
(2) Provides administrative support in the technical cooperation activities for CSU, including gathering and maintaining reference materials and working with administrative colleagues in country offices;
(3) Assists in organizing CSU meetings and activities, including recruitment of consultants and resource persons; finalizing travel arrangements; checking documents; responding to participant requests; compiling documents and preparing meeting sharepoint sites; providing information to participants on the meeting programme and activities; assists in ensuring order and security for meeting participants; maintaining files of general information on meetings; and completing various forms concerning meetings;
(4) Prepares travel arrangements for CSU team members; prepares briefing materials for use on official trips and special meetings. In the absence of a team member, briefs other team members on key matters for which they provide assistance;
(5) Occasionally replaces secretarial staff within the Unit or Division during their absence, as coordinated by the Administrative Officer of the Division; and
(6) Performs other duties as and may be required.

REQUIRED QUALIFICATIONS

Education

Essential: Equivalent to graduation from secondary school with thorough training in secretarial/administrative duties.

Experience

Essential: At least five years of relevant administrative experience.  
Desirable: Relevant experience in WHO or another UN agency an asset. Experience in Oracle-based or other enterprise resource planning (ERP) systems an asset.

Skills

Proficiency in the use of modern office technology through in-house courses, on-the-job training or self-training. Knowledge in procedures and practices, rules and regulations, organizational structure in the division, the Regional Office and WHO, to be able to brief others and explain procedures.Ability to work harmoniously as a member of a team, adapt to diverse educational and cutlural backgrounds and maintain a high standard of personal conduct.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself
Producing results

Use of Language Skills

Essential: Expert knowledge of English.
Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 631,953 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  
• For information on WHO's operations please visit: http://www.who.int.
  
• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.