Administrative & Finance Coordinator

The Administrative & Finance Coordinator duties include:

• Plan, coordinate, and manage administrative, financial and HR-related activities, ensuring compliance with the organization’s guidelines, standards, policies and procedures, including HR records, insurance policies, contracting and administering services and reports;
  
• Supervise the work of the accounting office regarding taxes due and prepare tax returns, ensuring payment compliance, reporting on all tax requirements;
  
• Coordinate and supervise the local administrative and financial team in all matters including the inventory of ICRAF equipment’s and assets and manage local fixed assets;
  
• Support and provide inputs and guidance of the projects administrative and financial planning, monitoring and evaluation processes, including budget development, maintaining and managing legal administration documents and processes requested by the organization and donor requirements;
  
• Support partner agreements (MoUs and project-specific agreements) both for compliance by all parties and to ensure timely renewal negotiation when appropriate;
  
• Coordinate with the regional (Latin America) ICRAF team the actions related to contracts and reports in order to meet requirements of annual institutional financial and local projects audits according to internal and external (donor) demands;
  
• Maintain and improve internal controls over local financial transactions and business processes and to monitor spending in order to ensure that project funds are used appropriately as well to support the financial component for the development of the programs and project proposals and concept notes;
  
• Provide administrative support to staff and other partners in implementing field and research activities by coordinating the staff recruitment, training, performance management, compensation, and benefits programs, and other administrative demands.
  

Requirements

• Diploma in the administrative, financial and accounting fields or related areas
  
• At least 8 years of professional experience in administration, finance and Project management, preferably in a civil society organization (CSO) and in socio-environmental projects;
  
• Experience working with a wide range of stakeholders, such as board of directors, donors, volunteers, and/or all levels of staff, community leaders, media, government officials, academia, and internal and external scientists;
  
• Experience in managing and implementing multiple projects;
  
• Ability to coordinate interdisciplinary teams and promote their development and interpersonal skills, ability to relate to peers and openness to diversity of perspectives;
  
• Initiative, dynamism and creativity and ability to solve routine problems with autonomy;
  
• Fluency in written and spoken English;
  
• Spanish will be considered as a plus;
  
• Available to travel periodically and for extended period of times in the areas of interventions of the project.