Management Accountability Analyst

 

WFP celebrated and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees

and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information,

gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.

 

 

 

 

Job Title: Management Accountability Analyst

 

Type of Contract: Consultant

 

Division: ERMR – Enterprise Risk Management Division / Management Accountability Unit

 

Duty Station (City, Country): HQ Rome, Italy

 

Duration: 6 months (with possible extension) 

 

 

 

ORGANIZATIONAL CONTEXT:

 

In 2017, WFP established the Enterprise Risk Management Division (ERM) to strengthen risk management and the application of internal controls at all levels of the organization. ERM is organized  in three branches: Anti-Fraud Anti-Corruption (AFAC) and Donor Review Branch (ERMC); Risk Management Branch (ERMR); and Risk Systems Branch (ERMS). Together, ERM covers key areas that include risk management at the corporate and field level, AFAC, coordination of donor and third-party  reviews, analysis and reporting of oversight findings, and assurance on internal controls.

 

As part of the division’s portfolio, the Risk Management Branch (ERMR) serves as a steward for WFP’s ERM Policy (approved by the Executive Board in 2018), Oversight Framework (approved by the Executive    Board in 2018) and Internal Control Framework (approved by the Executive Director in 2015), providing guidance and training to colleagues at all levels, as well as consolidating evidence-based analysis and reporting on risk management, internal controls and oversight findings. The Management Accountability Unit (MAU) under ERMR prepares reports and presentations on oversight and internal matters for the Executive Board, the Independent Oversight Advisory Committee (f.k.a. Audit Committee), and senior management including written reports, presentations/oral reports and briefing materials.

 

 

 

PURPOSE OF THE ASSIGNMENT:

 

The consultant will conduct analysis of oversight reports, collect, and synthesize information from functional and operational management, prepare governing body reports, and prepare summaries, briefings, and presentations to support organizational processes (e.g., consolidated external oversight reporting, annual Executive Director’s Assurance Exercise which produces the Executive Director’s Statement on Internal Control, etc.). The consultant may also contribute to special project and technical advisory services.

 

The consultant will report to a Management Accountability Officer or Analyst.

 

 

 

KEY ACCOUNTABILITIES (Not all inclusive, within delegated authority):

 

Coordinate WFP activities related to External Auditor and Joint Inspection Unit matters:

 

1. Support the preparation of governing body documents and reports to the Executive Board on various oversight matters such as the implementation of the External Auditor recommendations and the Statement on Internal Control, including coordination of WFP responses/information to ensure consistency and accuracy. Initiate discussions with relevant operational and functional management where required;
2. Support validation processes for items such as recommendation closures and internal consultations, including preparation, tracking, and organization of supporting evidence and feedback from functional management.
3. Initiate discussions and follow up with relevant operational and functional management where required; including process issues for which action has not been taken within a reasonable timeframe;
4. Develop and maintain effective relationships with  internal stakeholders and personnel of external oversight bodies;
5. Participate in the process of resolution of oversight issues, including issues for which action has not been taken within a reasonable timeframe;
6. Provide support and/or participate in relevant system implementations including process design, user acceptance testing of risk management tools and quality review of system database such as risk management questionnaires and surveys;
7. Prepare datasets, summaries, briefings, and presentations to support organizational processes such as the annual Executive Director’s Assurance Exercise which produces the Executive Director’s Statement on Internal Control exercise. Make proposals, develop solutions, and communicate with key internal actors. Identify and propose escalation of issues that merit executive management attention/decision.
8. Draft high-quality reports for WFP governing bodies and senior management on internal control and oversight matters;
9. Manage and regularly update content on WFPgo, the corporate intranet site; and
10. Other duties as required.

 

Contribute to MAU technical advisory services if required including:

 

1. Draft and review guidelines, procedures and other documents to support the development of appropriate internal control and accountability frameworks.
2. Undertake research and analysis on internal control and oversight issues to enable the provision of comprehensive advisory services to WFP divisions and country offices.
3. Promote awareness of internal control principles and tools to manage risk and enable well-informed decisions.
4. Review draft policies, oversight tools, and other work products, critically analyze, and suggest revisions as needed.
5. Other duties as required.

 

 

 

KNOWLEDGE AND EXPERIENCES FOR ENTRY INTO THE ROLE:

 

• Has conducted follow-up with cross-functional colleagues and coordinated reporting activities, demonstrating knowledge of organizational structures and internal/external communication protocols.
• Has gained experience in information technology and use of IT systems to meet business needs, including customer management solutions, data management and reporting, ensuring data quality and creating and cleaning datasets.
• Excellent English writing skills and ability to independently prioritize and plan. Analytical, evaluative, and problem-solving skills; resourcefulness, initiative, good judgement, tact, diplomacy and strong oral and written communication skills. Ability to establish effective working relationships with persons of different national and cultural backgrounds. Ability to synthesize complex information into digestible summaries tailored to stakeholder needs.
• DESIRABLE: Experience writing for governing body and senior management audiences. Experience preparing input to inter-agency processes and supporting inter-agency discussions. Knowledge of UN/WFP governance, organizational structures, strategy and major initiatives. Understanding of UN/WFP rules, regulations and policies.

 

 

 

MINIMUM QUALIFICATIONS:

 

Education:

 

Advanced University degree in business/public administration, finance, economics, international development, audit or other relevant field, or First University degree with additional years of relevant work experience and/or training/courses in audit, performance and risk management or other related fields.

 

Experience:

 

Three years of relevant experience in policy and risk analysis, cross-functional coordination, reporting, data management and use of IT systems to meet business needs.

 

Languages:

 

International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.

 

 

Terms and Conditions

 

WFP offers a competitive compensation package which will be determined by the

 

contract type and selected candidate’s qualifications and experience.

 

Please visit the following websites for detailed information on working with WFP.

 

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

 

 

 

Deadline for applications: 20 January 2022

 

Ref.: VA No. 155636

 

 

 

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work

 

environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates

 

will undergo rigorous reference and background checks.

 

 

 

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil

 

Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations

 

system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.