The purpose of this consultancy is to provide administrative support to the Director of WASH & CEED Programme Team for effective delivery of the planned activities in the 2022 Annual workplan.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

Consultancy Title: Programme Assistant

Section/Division/Duty Station: WASH/Programme Group/ NYHQ

Duration: 35 Billable days

Home/ office Based: May be on Hybrid basis

About UNICEF

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. UNICEF has over 12,000 staff in more than 145 countries.

BACKGROUND

Purpose of Activity/ Assignment:

The purpose of this consultancy is to provide administrative support to the Director of WASH & CEED Programme Team for effective delivery of the planned activities in the 2022 Annual workplan.

Scope of Work:

  1. Provide Administrative Support to Director WASH & CEED – Calendar Management and Speaking Engagements
  • Support with arranging both internal and external meetings, conference calls, coordinating staff, ensuring calendars and schedule is up to date.
  • Support the director by following up on upcoming speaking arrangements and ensuring briefing notes, talking points and background information is provided

End Result(s)

Director’s calendar is up to date and prepared for meetings in advance

  1. Contract processing and payment
  • Support the processing of all necessary documents for raising new including all the associated administrative follow up.
  • Support processing of payments of all the on-going contracts as identified by WASH.
  • Ensure maintenance of electronic & hard copy files for all relevant contracts / agreements / reports (Progress & Final) and upload to relevant SharePoint folders.

End Result(s)

Well documented record of contracts / agreement, payments and reporting

  1. Recruitment of Consultants and TAs
  • Support the recruitment process for engagement of new consultants and TAs; and prepare all the necessary documents for submission to PSU including associated administrative follow up.
  • Keep contract records (electronic and hard copy files) for all the consultants and TAs engage by the sanitation team.

End Result(s)

Well documented and on time communication with consultants/TAs contracts

  1. General Administrative Support for WASH Section
  • Provide necessary backup for other programme assistants in WASH section as required.
  • Process all ad-hoc service gateway requests related to IT, HR, as necessary
  • Provide updates on grants balances using vision and insight

End Result(s):

Effective and well-functioning WASH section

Terms of Reference / Key Deliverables:

  • Support to WASH Section in all contracts and invoice processing
  • Ensure that documents are saved in SharePoint
  • Attend team meetings
  • Calendar management
  • Events coordination
  • Travel arrangements

Qualifications

Education:

  • Bachelor’s in business, HR, Accounting, Social Sciences, or other related field.

Work experience:

  • A minimum of five (5) years of relevant administrative or programme assistant work experience.
  • Bachelor’s/ Associates degree is a minimum requirement
  • At least intermediate knowledge in the Microsoft Suite of Products (including MS Word, Excel, etc.) is required.
  • Prior experience in data entry, organizing meetings, etc. is highly desirable
  • Knowledge of UNICEF/UN System rules, regulations, procedures and systems is considered an asset.
  • Good knowledge of VISION SAP.
  • Experience using SharePoint
  • An excellent command of the English language is required (writing, speaking, and comprehension).
  • Knowledge of UN/UNICEF'S rules, regulations and procedures is considered an asset.

Requirements:

  • Completed profile in UNICEF's e-Recruitment system and provide Personal History Form (P11) Upload copy of academic credentials
  • Financial proposal that will include:
  • your daily/monthly rate (in US$) to undertake the terms of reference.
    • travel costs and daily subsistence allowance, if internationally recruited or travel is required as per TOR.
    • Any other estimated costs: visa, health insurance, and living costs as applicable.
    • Indicate your availability
  • Any emergent / unforeseen duty travel and related expenses will be covered by UNICEF.
  • At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.
  • Payment of professional fees will be based on submission of agreed satisfactory deliverables. UNICEF reserves the right to withhold payment in case the deliverables submitted are not up to the required standard or in case of delays in submitting the deliverables on the part of the consultant.

U.S. Visa information:

With the exception of the US Citizens, G4 Visa and Green Card holders, should the selected candidate and his/her household members reside in the United States under a different visa, the consultant and his/her household members are required to change their visa status to G4, and the consultant’s household members (spouse) will require an Employment Authorization Card (EAD) to be able to work, even if he/she was authorized to work under the visa held prior to switching to G4.  

Only shortlisted candidates will be contacted and advance to the next stage of the selection process

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. View our competency framework at: Here

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, race, sexual orientation, nationality, culture, appearance, socio-economic status, ability, age, religious, and ethnic backgrounds, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

 

At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.