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INTERN - HUMAN RESOURCES MANAGEMENT [Temporary]

Vienna

  • Organization: UN
  • Location: Vienna
  • Grade: Internship
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
  • Closing Date: 2022-06-30

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Org. Setting and Reporting

The internship positions are located in the Human Resources Management Service (HRMS), Division for Management (DM), United Nations Office at Vienna (UNOV)/United Nations Office on Drugs and Crime (UNODC).

HRMS is committed to attracting and cultivating a pool of diverse talent, fortifying a dynamic and an inclusive organizational culture, and supporting a transformational and accountable leadership that aims to strengthen our organizational capabilities. HRMS strives to continuously develop a professional and mobile workforce equipped with the knowledge, skills and experience to accomplish our ambitious and important organizational mandates together with key stakeholders.

The internships are envisaged for a period of 3 to 6 months duration with various starting times throughout 2022. The first position has a starting date in March/April 2022.

The internships are UNPAID and full-time; i.e. 5 days per week (40 hours). The selected interns will work under the supervision of a staff member in the department or office to which they are assigned.

HRMS is dedicated to fostering diversity and inclusion within its workforce, and encourages all candidates, including persons living with disabilities, to apply. Reasonable accommodation for applicants with disabilities may be provided to support participation in the hiring process and for selected candidates in carrying out their functions when requested and indicated in the application.

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

For more information about the work of UNOV and UNODC, please visit www.unov.org and www.unodc.org respectively.

Responsibilities

Daily responsibilities will depend on the intern's assigned office, the candidate's background and preferences, the ongoing HRMS projects, as well as the internship period.

The Operational and Advisory Support Unit (OASU) provide expert policy and legal advice on human resources policy and the interpretation of UN Staff Rules and Regulations. The selected intern will have the opportunity to contribute to a wide range of human resources management priorities:

• Assistance with tracking and logging all incoming requests for legal & policy advice, cases and queries and the production of overviews and statistics;
• Research assignments including for Administration of Justice case preparation including jurisprudence and host country matters;
• Assistance with the design, lay-out and content of the policy and legal sub-site of the HRMS intranet website;
• Other relevant tasks as required by the supervisor.

The Internship Coordination Team provides a wide range of HR advisory, hiring and on-boarding and outreach services to respective client entities and external candidates, covering all internship requests at Headquarters in Vienna and in the field. Duties may include, but are not limited to:

• Assist with the hiring, on boarding and administration of interns, including organization of learning events and town hall meetings;
• Conduct research of internship practices across international organizations and identification of best practices;
• Contribute to preparation and review of documents, including guidelines, reports, meeting minutes, newsletters, etc.;
• Support the launch and maintenance of social media accounts and initiatives as well as with the creation of new internship external and internal webpages;
• Help with the streamlining of the internship programme both at HQ and in the field;
• Create surveys; analyse data and create reports/presentations using various platforms related to various areas of human resources management;
• Perform additional projects/duties as required.

The Talent Development Team (TDT) is responsible for implementing the Organization's learning and development policy at Headquarters and UNODC field offices, which emphasizes that staff development is an on-going process and a necessary investment for UNOV/UNODC to successfully achieve the UN mandates. Duties may include, but are not limited to:

• Undertake independent projects to include research, drafting training proposals, presentations on various training and development–related topics;
• Prepare training-related statistics and gathering other data from existing databases, as required;
• Provide support in preparation of training workshops and meetings, to include scheduling, review and preparation of materials, registrations, etc.;
• Contribute to the Team’s outreach activities which many include training needs analysis, client satisfaction surveys and course evaluations, as well as regularly reviewing and updating content on Intranet, and marketing and promotion of various training programmes;
• Participate in team meetings, prepares minutes and helps to coordinate follow-up activities;
• Assist with the administration of UNOV/UNODC’s language, internship, field office training and other programmes, as needed;
• Assist with marketing campaigns and design diverse communication pieces such as brochures, flyers, guides and manuals.
• Perform other duties to support the team, as needed.

The main function of the Staff Entitlements Unit (SEU) is to provide support related to the administration of benefits and entitlements to staff of UNOV/UNODC and select Vienna-based offices of UN Secretariat entities. Duties may include, but are not limited to:

• Participate in team meetings and prepare minutes;
• Digitally record information regarding extensions of temporary appointments beyond 364 days;
• Assists with the monitoring of compliance with Covid-19 measures in the workplace by staff members, prepare reports and statistics, and collaborate with the communication of any new measures;
• Participate in the preparation of Letters of Appointment and Notes Verbale, and keep digital record of them;
• Other relevant tasks as required in the Unit.

The Staffing, Diversity and Outreach Section (SDOS) comprises of the Planning, Contracting and Reporting Unit (PCRU) and the Staffing Team (ST). Its main function is to provide value-added support and advice to clients in UNOV/UNODC and other Vienna-based UN Secretariat entities for the end-to-end staffing process, starting from the planning phase, covering both staff and non-staff personnel. Next to the provision of services in the staffing process, SDOS coordinates activities to strengthen a diverse and enabling work environment.

• Support the Staffing, Diversity and Outreach Section with activities in the context of the updated UNOV/UNODC Strategy for Gender Equality and the Empowerment for Women,
• Support the coordination of activities in the context of the UN Disability Inclusion Strategy,
• Assist with background research and drafting of written material pertaining to disability inclusion, geographical diversity and gender equality including talking points, email communication, concept notes, presentations, and other material as applicable,
• Provide administrative and logistical support to the UNOV/UNODC Early Career Initiative for Women,
• Provide administrative and logistical support to internal and external diversity outreach events for UNOV/UNODC,
• Other duties as required.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

Education

To qualify for an internship with the United Nations Internship Programme, the following conditions must be met:

• Applicants must meet one of the following requirements: (a) be enrolled in a graduate school programme (second university degree or equivalent, or higher); (b) be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or (c) have recently graduated with a university degree (as defined above)
(OFFICIAL WRITTEN PROOF FROM THE UNIVERSITY SUPPORTING ONE OF THE ABOVE POSSIBILITIES MUST BE ATTACHED TO THE INSPIRA APPLICATION);

• Be computer literate in standard software applications;

• Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and

• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Are you familiar with the area of human resources management. If, yes, please elaborate and if, no, please explain your interest in the area.

Is there a particular area in human resources management that you are interested in?

How do you think an internship in human resources would contribute to your professional career?

Are you familiar with the topic of diversity and inclusion in general and in relation to persons with disabilities in particular? Please elaborate.

Languages

English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English, i.e. oral and written proficiency, is required. Knowledge of another official United Nations language is an advantage.

Assessment

Potential candidates will be contacted by the hiring manager for further consideration.

Special Notice

The United Nations believes that an inclusive culture attracts the best talent and encourages all qualified applicants, regardless of gender, disability, sexual orientation, cultural or religious background, to apply.

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.

A completed online application (Motivation Statement, Candidate Profile as well as proof of enrolment and/or graduation) is required. Incomplete applications will not be reviewed.

The Motivation Statement must include:
• Degree Programme (What are you currently studying?)
• Graduation Date (When will you graduate or when did you graduate from the programme?)
• List the IT skills and programmes that you are proficient in.
• List your top three areas of interest.
• Explain your interest in the United Nations Internship and why you are the best candidate for this specific internship.

In your online Candidate Profile, be sure to include all past work experiences, IT skills, and three references. Do not forget to attach your proof of enrolment or graduation.

Due to the high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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