Grants Management Coordinator

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Grants Management Coordinator. The Grants Management Coordinator is responsible for overseeing the DRC grants department including tasks such as: reporting according to donor requirements, communication plan development and implementation, and proposal development in coordination with program teams and the Head of Programme. You are also responsible for ensuring timely and high quality reporting and ensuring that program development is undertaken according to DRC SOPs. You will play a critical role in identifying funding opportunities, engaging in external coordination forums, and developing DRC Sudan’s portfolio in line with the country strategy.

Your main duties and responsibilities will be:

Grant Management & Reporting
• Oversee and refine grants and contract management systems and processes
• Update, streamline, and disseminate grants management tools and resources
• Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
• Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
• Organize and facilitate grant opening, review, and closing meetings
• Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions
• Maintain and update DRC’s online Grants Management System (GMS) platforms

Program Development

• Support the Head of Programme to plan and coordinate the development of high-quality projet proposals, including narratives, budgets, budget narratives, work plans, staffing lists, and other required annexes

• Conduct regular donor mapping exercises and support the Head of Programme in identifying new funding opportunities in line with the country program strategy

External Relations

• Prepare necessary documentation, such as reports, presentations and organizational documentation to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
• Liaise with relevant government agencies
• Serve as the primary focal point for donors and partners on all grants related issues

About you

To be successful in this role we expect the following:

Required

• Minimum 3-5 years of relevant work experience with an NGO

• Experience in writing high quality proposals for large donors, such as FCDO, EU, ECHO, USAID, BHA, SDC, UNHCR, and other UN agencies

• Knowledge of donor rules and regulations

• Full professional proficiency in English

Desirable

• Experience with consortium coordination/management an asset

• Ability to work effectively and efficiently both independently and in teams

• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 12 months

Band: G

Designation of Duty Station: Unacccompanied Family Duty Station

Start date: 10 July 2022

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies. For questions regarding the vacancy please contact Katrina Zacharewski at katrina.zacharewski@drc.ngo.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 03 June 2022

For further information about the Danish Refugee Council, please consult our website drc.ngo.