Logistics Technical Assistant (Fleet) - Dnipro

Generic responsibilities

• Adhere to NRC policies, tools, handbooks and guidelines.
• Ensure that vehicles are used and maintained according to NRC Logistics Handbook and other NRC country-level policies.
• Plan, schedule and monitor staff transportation and materials/equipment movements at the area level.
• Ensure that all NRC vehicles are in proper operational condition and coordinate periodic/Urgent vehicle maintenance as needed.
• Manage, train and build drivers' capacity.
• Ensure that NRC vehicles are equipped with necessary movement logging documents, Waivers and Fuel logging sheets.
•  Ensure all NRC vehicles pass safety audits and safety equipment is available based on the HSS team recommendations.
• Ensure proper filing of all Fleet related documents.
• Ensure close fuel consumption/Filling monitoring.

Specific responsibilities

• Support Logistics Coordinator in managing, evaluating and reporting fleet management activities/performance.
• Ensure proper utilization of the NRC fleet.
• Ensure that the necessary information related to transport/fleet management is effectively shared and communicated to the Logistics Coordinator.
• Provide support in testing, training of drivers and authorized to drive staff.
• Ensure timely, accurate and correct data entry into the fleet management system.
• Follow up on vehicle movement and able to identify vehicle location at any given time.
• Submit daily, weekly and monthly reports of vehicle/fuel use; prepare statistical reports on usage/distribution of vehicles.
• Make a Daily Movement Plan and send it to relevant staff one day in advance.
• Prepare documents for payment of contracts when assigned by Line Manager.
• Report all potential fraud cases to the Line Manager.
• Supervise the Area drivers.

Critical interfaces

• NRC staff (at the Area and CO)

Scale and scope of the position

Staff:

N/A

Stakeholders:

N/A

Budgets:

-

Information:

Office365, OKTA, Agresso, Intranet, filing system, Terramar fleet software.

Legal or compliance:

Terms of employment, Code of conduct, Security Management Policy, NRC People

1. Competencies

Professional competencies

• Bachelor’s degree in relevant field.
• Minimum 1 years of experience working in a humanitarian organization.
• Previous experience from working in complex and volatile contexts.
• Good English level.
• Experience cars mechanic is a plus.

Behavioural competencies

• Strong context monitoring and analytical skills.
• Resilience and ability to work in insecure environments.
• Ability to empower and build trust.
• Ability to plan.

2. Performance Management

•    The Job Description

•    The Work and Development Plan

•    The Mid-term/End-of-trial Period Performance Review Template

•    The End-term Performance Review Template

•    The NRC Competency Framework