Based full time at the project site, the FSSP Coordinator provides support to the contractor in the coordination of administrative, financial, logistical, procurement services & the management of the LDI. With tasks that include the following:
Coordinating administrative & financial management services (namely, budgeting, data processing for decision making, budget allocation, use of accounting software, reporting).
Implementing accounting & billing systems.
Checking invoices.
Using accounting system software (QuickBooks, MultiView, Intacct, etc.).
Ensuring administration of timely payments to suppliers & / or contractors.
Administering accounts payable & accounts receivable systems.
Preparing financial reports.
Reviewing financial reports to verify accuracy.
Carrying out other relevant activities.
Overseeing the monitoring & internal control of expenses (namely, maintenance of the project’s financial records in accordance with recognized standards, monitoring systems & internal financial controls, audit of financial reports on local initiatives).
Setting budget priorities.
Generating financial data using accounting system software.
Reconciling accounts.
Auditing financial reports.
Continuously tracking or monitoring the budget.
Keeping the project’s financial records in accordance with recognized standards.
Carrying out other relevant activities.
Implementing initiatives.
Coordinating & managing the LDI fund launching & managing the publication of LDI fund selection processes (for example, call for proposals).
Managing the receipt of proponent proposals.
Conducting preliminary screening of proponent proposals in accordance with formal selection criteria & making recommendations to the authority, as defined by the consultant.
Screening shortlisted proponents.
Preparing & negotiating funding agreements.
Managing the funding agreements with recipients (for example, ensuring sound financial management, risk management & risk based management).
Making recommendations regarding payments to recipients.
Supporting the delivery of sub projects with technical expertise.
Managing the integration of cross cutting themes (for example, GE, environment & governance).
Coordinating the input & services of the technical advisers supporting the implementation & management of the LDI fund.
Leading the development & review of key project documents.
Monitoring LDI fund implementation, including conducting site visits & reviewing reports.
Coordinating external project monitoring, assessment & audit activities.
Providing other related services, as required.
Obtain translation & interpreter services.
Providing logistical services, such as arranging vehicle rentals or taxi services, making travel arrangements, planning & managing events, training sessions, seminars, conferences & other activities.
Coordinate the timely deployment of technical specialists to assist the recipient country govt. or agencies.
Procure goods & services, including contracting technical specialists to support DACD programming through local & international competitions.
Ensure the maintenance of a filing & record keeping system for PSAT.
Provide advice on finding permanent housing & obtaining utilities, security services, permits & other official documents.
As needed, assist with local govt. requirements for documentation, visa & work permit processes & related services, including arranging for security, utilities, shipment clearance, vehicle registration & accommodations.
Develop a procurement plan as part of the IWP, AWP & OPM.
Incorporate gender, environmental & govt. considerations into procurement documents.