Senior Security Assistant, Multiple positions

Multiple locations

Organization: UNOPS - United Nations Office for Project Services
Location: Multiple locations
Grade: Administrative support - LICA-5, Local Individual Contractors Agreement
Occupational Groups:
- Administrative support
- Security and Safety
Closing Date: Closed

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.

Working with us
We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).

At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.

Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.

Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Background Information - Job-specific

Under the direct supervision of the Security Officer, the LSA is responsible for supporting the effective and successful field level implementation of the Community Resilience and Livelihoods (CRL) Project in the area of responsibility. The LSA will provide support to and oversee the implementation of security risk management for and with the Management Engineers/their teams and the private contractors in 8 cities and the Regional Operations Officers working with 6 NGO Facilitating Partners in rural areas. The LSA will promote a client-oriented approach consistent with UNOPS rules and regulations, resolve security related issues and provide information in a timely fashion.

Functional Responsibilities

Summary of Key Functions

Technical Support Services
Office Administration
Knowledge Building and Knowledge Sharing

1.Technical Support services

Gathers, researches, verifies, and updates security information and data required for:
- Proper analysis of the security situation, including preparedness and risks.
- The development of the Security Plan and the Self-Assessment Programme for the mandatory mitigation measures.
Maintains staff lists, and information related to project personnel, residences, project sites, focal points, and the warden system for implementation of the Office /Operations’ Security Plan;
Disseminates, relays, exchanges and communicates information regarding the security situation in the country or areas of responsibility;
Monitoring of compliance with the required security mitigation measures established at the duty station;
Documents and report security incidents affecting Project Staff, Facilitating Partners FPs and Contractors;
Attend relevant Security meetings at regional level, record matters arising and provide routine information to the project team;
Monitors and supports project teams for compliance with security clearance procedures for all field movement;
Conducts basic elements of security briefings to newly arrived staff, as required;
Provides guidance and advice to personnel on routine security procedures, communication channels, and focal points;
Assess, manage, and monitor potential social risks and impacts arising from threats to human security through personal, communal or interstate conflict, crime and violence;
Ensure project Security Risk Management SRM measures for projects in the area of responsibility are cascaded down to and implemented by all persons working on the project;
Ensure that Facilitating Partners and contractors are in possession of a valid security management plan and have identified measures for all their personnel to follow on sites;
Ensure all project Facilitating Partners, contractors and their subcontractors directly adhere to and implement the project SRM measures;
Where needed, provide security briefing and instruction to Facilitating Partners and contractors on project sites on implementation of SRM measures.
Provide briefings and training to Facilitating Partners and contractor security focal points to enable them fulfill their responsibilities including implementing and monitoring SRM measures;
Ensure enhanced levels of internal security communications supported, where preferred, by Situation Reports (SITREPs) and scheduled meetings with FPs and contractors on SRM issues.

2.Office Administration

Provides general administrative services for the work area, managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries, with internal and external stakeholders, including Security Focal Points of FPs and contractors
Organizes meetings and briefings, arranges appointments, receives visitors, places and screens telecommunications, answering queries with discretion, and takes minutes and/or notes at meetings as directed by supervisors.
Prepares reports, applying technical skills and knowledge in formatting, including input to quarterly reports by the Head of Project to the World Bank.
Facilitates emergency communications by operating specialized data-communication equipment, including satellite telephone, VHF, HF, etc.
Maintains routine and confidential correspondence files / documents, ensuring the security of data and other sensitive information.

3.Knowledge building and knowledge sharing

Organizes, facilitates and/or delivers training and learning initiatives for FPs and contractor personnel;

Impact of Results
The effective and successful achievement of results by the Security Assistant affects the overall efficiency of the relevant project in relation to security matters, compliance with the UN Security Management System policies, guidelines and advisories, and the effective delivery of programmes and projects. Timely and accountable delivery of services, contributes to improved safety and security for UNOPS personnel and assets and that of the FPs and contractors. This promotes the image of the office and enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the country/region serve.

Education/Experience/Language requirements

a. Education

Completion of secondary school is required.
First University Degree in Business Administration, Public Administration, or equivalent disciplines is desirable
Relevant certification in security related studies is a distinct advantage.

b. Work Experience

A minimum of five years of relevant experience in security or operations’ services is required in national or international, public or corporate organizations, including in the following areas: Incident reporting, security administration support, security communication, telecommunication and warden system.
Prior experience with the UN system or international NGOs is desirable.
Proficiency in computers and office software packages
Knowledge of Telecommunication (including HF and VHF) Possession of a valid driver’s license is requirement

c. Languages

Proficiency in English, Pashto and Dari is required.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

This VA is open only for Afghan nationals under CTG contract modality not UNOPS ICA.

We are looking for Senior Security Assistant who can travel to other provinces.

Additional Considerations

Please note that the closing date is midnight Copenhagen time.
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
UNOPS embraces diversity and it is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, or disability.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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