Office clerk/ Administrative support

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist Governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

This call for expressions of interest is for the purpose of identifying suitably qualified candidates to be included in FETAJ roster and

who may be invited to undertake assignments with FETAJ for projects anticipated in 2022-2023. The possibility of extension is subject to satisfactory performance and dependant on the availability of resources and the needs of the Organization.

Reporting Lines

Office clerk will operate under the overall guidance and supervision of the FAO Representative in Tajikistan, direct supervision of Assistant FAOR.

Technical Focus

Office clerk will provide support to ensure effective performance of routine tasks related to assisting the FAO Representative in Tajikistan.

Tasks and responsibilities

The incumbent will:

• Assist the AFAOR/FAOR in all routine tasks related to office administration
• Receive, screen, log and route incoming and outgoing correspondence and documents, attach necessary background information and maintain a follow-up system;
• Draft routine correspondence, including letters and minutes of meetings as directed;
• Organize meetings and appointments, including organization of coffee-breaks and lunches if necessary, keep agendas and take notes at meetings;
• Keep directories of names, addresses and contact numbers of Government officials, international and national NGOs and other relevant organizations inside and outside Tajikistan;
• Assist in facilitating communication between FAO and government, donors, partners from/into local languages;
• Operating the telephone switchboard, receiving and channelling calls receiving and sending fax messages;
• Organize and maintain a proper filing system for all incoming and outgoing correspondence;
• Perform any other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Bachelor’s degree in Business Administration, Public Administration or other related field;
• Working knowledge of English, Russian and Tajik languages (written and oral);
• At least 3 years of previous experience in working for international organizations in programme and project activities and in the secretarial/administrative field;
• National or resident of Tajikistan.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Excellent communication abilities (oral and written)
• Excellent computer skills including Windows, Microsoft Office, Internet, etc.
• Experience in working for or with international development organizations or United Nations agencies
• Experience in a general administration with international organization will be an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.