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Finance and Administrative Assistant - G6


  • Organization: ILO - International Labour Organization
  • Location: Cairo
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date: Closed


Grade: G6 

Vacancy no.: CAIRO/DC/G/2022/16
Publication date: 19 October 2022
Application deadline (midnight Cairo local time): 2 November 2022


Job ID: 10050 
Department: RO-Africa 
Organization Unit: DWT/CO-Cairo 
Location: Cairo   
Contract type: Fixed Term 

Contract duration: ‎12 months (with possibility of extension subject ‎to performance and availability of fund)‎ 


Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.


In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.


The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria.


Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.


*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade.


Climate change and environmental degradation are now considered as some of the greatest challenges, ‎with major implications for economic growth, income and jobs, health and livelihoods. While this applies ‎globally, the MENA region is also significantly affected, and the costs of climate change are likely to be ‎borne disproportionately by the most vulnerable groups such as women. The economic gender gap in ‎the MENA region remains one of the largest in the world, despite substantial progress being made in the ‎last few years. Female labour force participation is the lowest worldwide, estimated at an average of ‎‎20% in 2019.


To address the double challenge of climate change and gender in the world of work, the Sida-funded ‎ADWA’ project is working in its second phase. This phase builds on and expands the work of the project ‎both technically by adding significant gender and green jobs/just transition components to its ongoing ‎work.‎


Over the coming year, the project will work to achieve its Development Objective: Targeted North ‎African countries benefit from an environmentally sustainable economy characterised by decent and ‎green jobs available to women and men on an equal basis. This will be achieved via the three connected ‎Outcomes:‎

  1. Economic reforms enable growth of green and inclusive jobs in partner countries
  2. Ratification, reflection in national jurisprudence and increased knowledge of ILS in partner ‎countries with a special focus on employment and gender issues
  3. The private sector invests in green businesses/jobs and promotes women’s entrepreneurship in ‎partner countries.


The project’s phase II key interventions will clearly align with existing national and regional strategies ‎and contribute to the achievement of SDG 8. It is anticipated that the multi-country regional approach ‎will enable mutual exchange of knowledge, learning and experiences.‎


The Finance and Administrative Assistant will be working across all three Outcomes of the project in ‎Egypt. S/he will be working within the ADWA’ project administrative and finance hub located in Cairo, ‎together with two colleagues working in the same field. ‎


Reporting lines: ‎
Under the overall responsibility of the ILO DWT/Country Office Director for Egypt and Eritrea, the ‎Finance and Administrative Assistant will report directly to the Chief Technical Adviser based at ILO ‎DWT/CO-Cairo.

Description of Duties

1.    Undertake and complete a range of specialized finance support functions and services. Initiate, ‎process, review and follow-up on administrative actions, including verifying that information and ‎documentation is in compliance with financial policies, procedures and ‎applicable standards, with ILO rules and regulations and ILO DWT/CO-Cairo processes.‎
‎2.‎    Assist in preparing Purchase Orders (POs) and TTs in IRIS and external collaboration and service ‎contracts. Process contracts for financial clearance and payment. Ensure the correctness and ‎appropriateness of types of contracts used with each activity, and ensure all necessary supporting ‎documents are attached.‎
‎3.‎    Coordinate and perform project administrative tasks, including logistical support to the project ‎personal, travel arrangements (including Travel Transactions (TT) request) in ILO`s ERP system, ‎visas, hotel reservation, etc., and provide logistics and administration arrangements for meetings, ‎conferences, seminars and workshops. Participate in missions if required‎
‎4.‎    Provide administrative and financial backstopping and guidance for project staff and consultants, ‎with respect to payments, entitlements, travel claims, and other requirements relating to accounts ‎and finance. In addition, maintain various official records and general administrative files.‎
‎5.‎    Prepare recurring reports as scheduled and special reports as required for donor reporting, for ‎budget preparation, audits or other reasons ensuring compliance with ILO rules and regulation
‎6.‎    Maintain, update and transmit inventory records of non-expendable equipment.
‎7.‎    Obtain necessary clearances, process and follow-up on administrative actions and resolve issues ‎related to project implementation.‎
‎8.‎    Assist in preparing project budgets, project document revisions, budgets for activities and ‎expenditure forecasts. Assist and guide project management in monitoring project funds as well as ‎in maintaining the internal financial controls of projects.
‎9.‎    Draft and clear administrative correspondence relative to budgetary matters to verify data, ‎answer queries and obtain additional information. Maintain project financial records and monitoring ‎systems to record and reconcile expenditures, balances, payments, statements and other data for ‎daily transactions and reports.‎
‎10.‎    Keep abreast of changes of ILO policies, procedures, guidelines and processes relevant to the ‎project and in consultation with the Finance Unit provide guidance to the Chief Technical Advisor ‎and other staff members. ‎
‎11.‎    Classify and assign budget codes, verify and process claims for payment, and check payment ‎vouchers, prices and claims invoices.‎
‎12.‎    Performs other relevant duties as assigned by the Supervisor.‎

Required qualifications


Completion of secondary school education plus formal training preferably in accounting or ‎finance.


At least 6 years of progressively responsible financial and administrative work, and some training in an ‎administrative field. Good financial and administrative knowledge for project implementation. Familiarity ‎with the mandate and the tripartite structure of the ILO and/or prior work experience with the ILO is a ‎significant advantage. Experience working with an enterprise resource planning (ERP) system, in ‎particular financial modules is an advantage.


Excellent command of English and a good working knowledge of Arabic (orally and ‎written).


  • Knowledge of in-house procedures for the preparation of documents and administrative forms, and ‎for the creation and maintenance of filing systems;‎
  • Knowledge and understanding of a complex body of financial and administrative rules, guidelines ‎and procedures.‎
  • Knowledge of International Accounting standards such as International Public Sector Accounting ‎Standards (IPSAS) or other international or national accounting standards.
  • Knowledge and understanding of administrative guidelines and procedures.‎
  • Ability to prioritise work assignments, organise own schedule, perform routine work independently, ‎meet deadlines and adapt to changing demands. ‎
  • Ability to obtain services from other work units inside or outside the office for completion of tasks.‎
  • Proficient in basic computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ‎ability to use other software packages required by the Office;
  • Ability to respond to requests and to deal with visitors with tact and diplomacy.‎
  • Ability to search and retrieve information from databases and compile reports.‎
  • Ability to deal with confidential matters with discretion.‎
  • Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also ‎required.
  • Ability to maintain effectiveness when experiencing major changes in work tasks or environment, ‎and to adjust effectively to work within new structures, processes, requirements or cultures. ‎


“Assessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position”.


Recruitment process


Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.


Fraud warning


The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.



  • Only those candidates that are short-listed for assessment will be contacted
  • Candidates who pass the interview and have good capabilities as may be recommended by the panel, may get selected for similar positions
  • The Office reserves to itself the right to appoint candidates at a level below the level of the advertised post depending on their experience
  • Assessed candidates who will be considered as appointable for this position can also be offered to be assigned on a TEMPORARY position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position
This vacancy is now closed.
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