Procurement Officer (Shipping & Logistics)
OBJECTIVES OF THE PROGRAMME
Working under WHO's Thirteenth General Programme of Work (GPW 13), Outcome 4.3 (Improved financial, human, administrative resources management towards transparency, efficient use of resources and effective delivery of results), the Department of Procurement and Supply Services (SUP) aims to ensure high-quality, consistent and responsive supply services through a collaborative approach to procurement hence supporting an efficient delivery of WHO programmes.The Global Procurement and Logistics Unit (GPL), which is an integral part of SUP and is based at the WHO Global Service Centre (GSC) in Kuala Lumpur, provides a variety of administrative, operational and strategic services to WHO and partner entities related to the procurement and supply of goods and services, with a particular focus on Global Contracting and Procurement, Global Shipping, and Global Processing. The Global Shipping team (SHP) within GPL is responsible and accountable for sourcing and quality controlling cost effective and efficient shipping services, which deliver all internationally purchased and stocked commodities, in support of WHO operations globally.The WHO Dubai Global Logistics Hub, located within the International Humanitarian City, represents the Organization's largest repository of pre-positioned emergency health kits, medicines, and supplies to support WHO's preparedness and response to health emergencies supporting over 130 countries across all 6 WHO geographic regions.The HQ Operations Support & Logistics team (OSL) is part of Strategic Health Operations (SHO), division of Emergency Response (WRE), WHO Health Emergencies Programme (WHE). The mission of WHE is to build the capacity of Member States to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and to provide effective relief and recovery to affected populations. The objective of the Strategic Health Operations Department is to ensure the establishment of strong emergency management system at all three levels of the Organization (based on incident management), implementation of operations and services according to agreed standards, and availability of a strong logistics and operational support capacity. The Department prioritizes support to the most vulnerable and low capacity countries.
DESCRIPTION OF DUTIES
Under the direct guidance of the Procurement Officer - Shipping and Logistics, Global Shipping Team Lead, and operational guidance from the Dubai Global Logistics Hub Team Lead, the incumbent is a professional expert in supply chain management with significant knowledge of shipping and logistics, including on rapid deployment and emergency response systems, who oversees primarily outbound movements for commodities stockpiled and in WHO's Dubai Global Logistics Hub. For this purpose, and upon request by the supervisor, the incumbent engages, coordinates and partners with key emergency supply chain stakeholders within and beyond the organization, to ensure an effective and integrated end-to-end supply chain approach to WHO's shipping operations.
Duties to be performed include:
- Leads assigned shipping operations maintaining the highest standards of supply chain efficiency; identifies and implements transportation solutions to enable rapid deployment of health commodities to affected areas at the onset of a crisis; draws on the extended teams' geographical and port-pair expertise; leverages economies of scale to obtain desired service levels.
- Provides guidance and technical advice on freight forwarding, shipping, customs clearance, and related services to SUP, Dubai Global Logistic Hub and OSL stakeholders.
- With particular attention to value for money and vendor performance, ensures compliance with WHO procurement policies, processes, and industry best practices; utilizing expert knowledge of category management and service management.
- Ensures shipping data requirements are duly captured and made available to relevant stakeholders, through relevant supply chain management and monitoring tools.
- Actively participates in SUP/GPL, WHE/EMRO or HQ OSL management meetings, engages in continuous collaboration and coordination with colleagues in BOS and WHE at the HQ, regional and Country Office levels, contributing to the development and implementation of agreed strategies and initiatives.
- Captures lessons learnt, elaborates, and submits approaches for final approval in accordance with comprehensive technical requirements.
- Actively participates in WHO's shipping network, building regional and national shipping, customs clearance, last mile distribution capacity, while facilitating the rollout of systems, tools and policies.
- Oversees assigned administrative processes and transactions.
- Re-directs non-hub requirements to the correct stakeholders.
- Other duties as required.
- University degree in supply chain management, logistics management, transportation management, business administration or other relevant area to this position.
- Chartered Institute of Purchasing and Supply (CIPS) qualifications or alternate equivalent.
- A supply chain operations reference (SCOR-P) qualification of alternate equivalent.
- Membership of Chartered Institute of Logistics and Transportation (CILT) or alternate equivalent.
- A valid certification in Dangerous Goods transportation in accordance with the rules and regulations of the International Air Transport Association (IATA) and/or the International Civil Aviation Organization (ICAO) and/or International Maritime Organization (IMO).
- At least two years of international experience in sourcing and quality controlling the delivery of shipping services, preferably in a large international organization.
- Demonstrated experience managing emergency shipping requirements.
- Demonstrated experience at the international level.
- Experience in the practical application of global or regional strategic sourcing approaches, which may include category management, contract negotiation or contract management.
- Expert knowledge of multimodal transportation, acquired while planning, coordinating and executing large-scale cargo movement operations at the international level is required.
- Sound technical knowledge of public procurement principles and their application to the commercial freight forwarding industry.
- Ability to build collaborative relationships.
- Persuasive and clear communication and interpersonal skills.
- Respecting and promoting individual and cultural differences
- Producing results
- Moving forward in a changing environment
Use of Language Skills
- Expert knowledge of English.
- Intermediate knowledge of French.
WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 49,254 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 2844 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.
- This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.
- Only candidates under serious consideration will be contacted.
- A written test may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- Staff members in other duty stations are encouraged to apply.
- For information on WHO's operations please visit: http://www.who.int.
- WHO is committed to workforce diversity.
- WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
- Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
- For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.