Project Finance & Administration Associate
Vientiane
- Organization: UNDP - United Nations Development Programme
- Location: Vientiane
- Grade: Level not specified - Level not specified
-
Occupational Groups:
- Operations and Administrations
- Banking and Finance
- Project and Programme Management
- Closing Date: Closed
Background:
The project’s objective is to strengthen the COVID-19 preparedness, response and recovery capacities at the Asia-Pacific regional level, focusing on four countries (Bangladesh, Maldives, Lao PDR and Pakistan) with the aim to minimize and address the regression on SDG attainment and to enhance these countries’ socio-economic development.
The project comprises of a set of measures that span three key outputs:
- Local PPE quality management system is enhanced
- Local PPE production capacity is enhanced
- PPE quality surveillance capacity is strengthened at the national and provincial levels
- Market access and management system for PPE products are strengthened
- Communication and project management of the project at the national level
The implementation of this Project involves a multitude of tasks and activities ranging from project management, financing, and administration to the implementation of day-to-day activities or tasks. This post is based at Department of Food and Drug, Ministry of Health (MOH), and reports to the Programmme Analyst at Natural Resources, Climate Change, and Disaster Risk Reduction Unit of UNDP Lao PDR.
Duties and Responsibilities
- Contribute to timely day-to-day administrative and financial operations of the Project Management Unit in close coordination with MOH and UNDP;
- Assist all necessary financial disbursement and procurement of goods and services in a timely manner;
- Provide timely guidance and support to the government partners on routine UNDP operational procedures and guidelines for implementation of projects;
- Contribute to registration and maintenance of all project assets on a daily basis;
- Contribute to revision of work plans and budgets;
- Administrative support for workshops, field trips, and other activities.
4. Institutional Arrangement
This Project Finance & Administration Associate will be under the direct supervision of the Project Coordinator, UNDP Lao PDR and support Food and Drug Department, Ministry of Health. The office is located in the Ministry of Heath. Some travel to the field is expected.
Learn Continuously:LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Finance
Accounting (General): Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations.
Administration & Operations
Events management (including retreats, trainings and meetings): Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Completion of Secondary education is required,bachelor's degree orspecialized training on admin or finance will be given due consideration
Secondary education minimum 6 years or bachelor’s degree with 3 years of relevant experience in administration, accounting, finance, project or office management
Required skills:
Good knowledge of MS Office and ability to learn and adopt to new systems
Experience in working knowledge of spreadsheet and database packages, as well as experience in the handling of web-based management systems
Desired skills in addition to the competencies covered in the Competencies section:
Experience working in the UN system
Experience collaborating with government agencies, international organizations, and community leaders
Knowledge of UN regulations, rules, and procedures
Required Language(s):
Lao: Fluent
English: Working knowledge (able to communicate well to complete administrative tasks)
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