Executive Assistant

OBJECTIVES OF THE PROGRAMME

The overall objective of the programme is to reduce the TB transmission, morbidity and mortality in pursuit of ENDING Tuberculosis globally. The country level programme will focus to assist the Ministry of Health (MoH) and National TB Control Programme, to develop and implement quality TB prevention and care interventions towards attaining Universal Health Coverage (UHC) which is important to attain the targets of WHO's End TB strategy and National TB Strategic Plan for 2021-2025. The efforts will contribute to achieving related Sustainable Development Goals, importantly of ending the TB epidemic as a public health threat by 2030 and deliver WHO South East Asia Regional Flagship program's target of ending TB in the region.

DESCRIPTION OF DUTIES

Under direct supervision of Medical Officer (TB), and broad guidance of WHO Representative, and in close collaboration with other members of WHO team, the incumbent performs the support functions as follows:

1. Support to develop WHO Myanmar TB biennium Work plan and support its revision, update, implementation and reporting.

2. Assist to plan and implement resources received from major donors like the Global Fund, USAID and ACCESS to Health fund as per the grant agreements.

3. Follow up implementation of programme activities and ascertain status of availability of funds under different allotments pertaining to voluntary budgetary resources; generate financial reports from Enterprise Resource Planning (ERP) systems and provide financial data to the supervisor to prepare various reports required.

4. Create and/or maintain filing systems and ensure updated information; obtain documents and information from in-house and external sources and perform information search as required.

5. Review financial proposals received and assess the alignment to WHO workplan and process it as per WHO rules, norms, process, and procedure.

6. Maintain and update monitoring sheets for the supervisors and other Programme Staff, and generates reports useful to assess status of programme implementation.

7. Support to develop, finalize and submit financial section of donor reports before the deadline.

8. Monitor processed proposals towards timely completion and take action to minimize overdue reporting, closing of encumbrance and timely payment and recording expenditure.

9. Maintain project files including technical documents and correspondence, compiles reference materials and background materials for preparation of various reports.

10. Support procurement of goods and services;, prepare and initiate contractual documents/ERP actions like Agreements for Performance of Work (APWs), Direct Financial Cooperation (DFC) Technical Services Agreements (TSAs), General External Services (GES), Direct Implementation (DI) Imprest Purchase Order, Consultancy contracts etc., monitor, record receipt of deliverables, payment release to suppliers.

11. Support financial processes related to organization of meetings, workshops, seminars by WHO Myanmar TB team.

12. Maintain and update a roster of experts/consultants.

13. Perform any other relevant duties as directed by the supervisor.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education.
Desirable: Diploma in accounting, finance, business management, administration; Recognised university degree

Experience

Essential: At least five (5) years' relevant experience in secretarial/administrative/budget and finance work
Desirable: Experience in managing similar work in WHO or in another UN/International organization would be an advantage. Experience in ERP system is an asset.

Skills

• Good knowledge of modern office practices and procedures; ability to draft routine correspondence; communicate effectively and work harmoniously with other team members; take initiative and attention to details, well-organized, open to new ideas/ technologies and comfortable with change.
• Knowledge of administrative and or financial policies and practices would be an advantage.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Ensuring the effective use of resources

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of Burmese language.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 15,292 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.