Procurement Assistant

Details

Mission and objectives

MONUSCO/MONUC was established in 1999 under the auspices of the UN Department of Peacekeeping Operations (DPKO). SCR 2277 (2016) requests MONUSCO to support efforts of the Government of DRC towards the protection of civilians, through a comprehensive approach involving all components of MONUSCO, including through reduction of the threat posed by Congolese and foreign armed groups and of violence against civilians, including sexual and gender-based violence and violence against children to a level that can be effectively managed by the Congolese justice and security institutions; and to support Stabilization through the establishment of functional, professional, and accountable state institutions, including security and judicial institutions. The project aims at a better understanding of the most serious violations of human rights law and international humanitarian law in DRC and supports the leadership of the Mission through informed policy and decision making on future vetting of security forces through risk assessment and mitigation, joint planning for MONUSCO operations, as well as advocacy efforts.

Context

Assignment is non-family (GOMA)

Task description

Within the terms of the organization’s delegated authority, and under the direct supervision of the Team Leader, the UN Volunteer will undertake the following tasks: • Solicit and evaluate bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements; • Plan procurement actions for assigned projects, which typically involve the procurement of a select group of technically complex commodities or services, or for a variety of goods and services of a general nature; • Manage and coordinate the activities in his/her unit or area of responsibility in accordance with the UN Financial Regulations and Rules; • Review and analyze technical specifications to ensure completeness, accuracy and competitive qualities, and identify optional courses of action; • Assist staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs; • Develop vendor pre-qualifying criteria, identify product sources and evaluate vendor performance with regards to quality, prices, delivery, equipment, etc.; • Compile and present procurement data, prepare all relevant supporting documents and recommend approval of the contract or purchase order; and, in cases where the amount exceeds authorized signature authority, prepare submissions to the Contracts Committee for review and subsequent approval by the authorized official; • Coordinate timely delivery of goods and services; • Participate in the market and supplier research; • Prepare a variety of reports (e.g. Business Intelligence Reports), correspondence, and documents (i.e. purchase orders, contracts and amendments) on procurement-related matters; • When working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs), the incumbent is strongly encouraged to set aside dedicated time for capacity development through coaching, mentoring and on-the-job training; • Any other related duties as may be required.